Verified Job
Work from home
Practice Executive
Work from home
#44652
Remote / WFH
Allens
Job Description
Practice Executive
Your role
You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office, within the Competition, Consumer & Regulatory team.
At Allens, excellence is not just expected—it’s embedded in everything we do. As a Practice Executive, you will be joining a high-performing team that partners directly with senior legal operatives and Partners to deliver proactive, strategic business support and play a key role in assisting to manage the financial aspects of their practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top-tier legal practice.
We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.
As a Practice Executive, you will:
Assist senior operatives with practice and client management support including, but not limited to, financial support, diary management, expense management, document management and Learning Management System (LMS) administration.
Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.
Understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting partners with practice management.
Manage all administrative duties associated with the financials of a matter including, but not limited to, billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates and reporting.
Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.
This is a permanent, full-time opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we understand that individual circumstances vary, and we're happy to discuss what flexibility might be possible while ensuring we meet the needs of the business
About you
We are seeking individuals who thrive in fast-paced, intellectually rigorous environments. You will be someone who consistently delivers high-quality outcomes, demonstrates sound judgement, and takes ownership of complex tasks. Your ability to manage upwards, influence stakeholders, and drive continuous improvement will be critical to your success.
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
A desire to learn, grow, network and mentor others.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
Your role
You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Melbourne office, within the Competition, Consumer & Regulatory team.
At Allens, excellence is not just expected—it’s embedded in everything we do. As a Practice Executive, you will be joining a high-performing team that partners directly with senior legal operatives and Partners to deliver proactive, strategic business support and play a key role in assisting to manage the financial aspects of their practice, including client reporting. This role demands precision, initiative, and a deep understanding of the commercial drivers of a top-tier legal practice.
We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.
As a Practice Executive, you will:
Assist senior operatives with practice and client management support including, but not limited to, financial support, diary management, expense management, document management and Learning Management System (LMS) administration.
Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.
Understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting partners with practice management.
Manage all administrative duties associated with the financials of a matter including, but not limited to, billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates and reporting.
Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.
This is a permanent, full-time opportunity. Our hybrid working arrangements require 60% of your time in the office. However, we understand that individual circumstances vary, and we're happy to discuss what flexibility might be possible while ensuring we meet the needs of the business
About you
We are seeking individuals who thrive in fast-paced, intellectually rigorous environments. You will be someone who consistently delivers high-quality outcomes, demonstrates sound judgement, and takes ownership of complex tasks. Your ability to manage upwards, influence stakeholders, and drive continuous improvement will be critical to your success.
You will have:
Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
A desire to learn, grow, network and mentor others.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, ****** orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.
