Verified Job
Customer Support / TeleCaller
Personal Assistant and Office Manager
Customer Support / TeleCaller
#550
Remote / WFH
OCH, LLC
Job Description
Full job description
Overview
We are seeking a dynamic and highly organized Personal Assistant and Office Manager to join our team. This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across all departments. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to support leadership and maintain an efficient work environment. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.
The ideal candidate will be comfortable switching between personal and professional tasks.
Responsibilities
Provide dedicated administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
Handle complex travel arrangements, prepare itineraries, and manage expense reports with precision using bookkeeping software such as QuickBooks.
Oversee office operations, including supply procurement, filing systems, front desk duties, and maintaining a professional reception area.
Organize and plan company events, meetings, and team-building activities with attention to detail and logistical coordination.
Manage correspondence through phone calls, emails, and written communication with professionalism and courtesy, utilizing multi-line phone systems and phone etiquette best practices.
Perform data entry, transcription, proofreading, and document management tasks using Microsoft Office Suite and other relevant software.
Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks across departments.
Maintain accurate records through filing systems, digital databases, and document signing platforms like DocuSign.
Conduct clerical duties such as photocopying, scanning, organizing files, and managing office supplies to ensure a well-organized workspace.
Skills
Proven experience in office management or administrative roles with strong organizational skills.
Experience dealing with high net worth executives.
English and Spanish fluency.
Excellent executive administrative support capabilities combined with personal assistant experience.
Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace applications, QuickBooks, and data entry tools.
Exceptional calendar management skills using Microsoft Outlook Calendar or similar scheduling platforms.
Strong communication skills with professional phone etiquette across multi-line phone systems.
Ability to handle bookkeeping tasks accurately along with basic bookkeeping software knowledge.
Experience in event planning, project coordination, transcription, proofreading, and office experience is highly desirable.
Demonstrated ability to multitask efficiently in a fast-paced environment while maintaining attention to detail.
Knowledge of office procedures including filing systems, customer service principles, and clerical practices. Join us in this engaging role where your organizational prowess will directly impact our success! We value energetic professionals eager to contribute their skills in a collaborative environment that fosters growth and innovation. All roles are paid positions designed to support your career development while delivering meaningful contributions to our organization’s mission.
Overview
We are seeking a dynamic and highly organized Personal Assistant and Office Manager to join our team. This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across all departments. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to support leadership and maintain an efficient work environment. This paid position offers an exciting opportunity to contribute to a vibrant organization committed to excellence and growth.
The ideal candidate will be comfortable switching between personal and professional tasks.
Responsibilities
Provide dedicated administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
Handle complex travel arrangements, prepare itineraries, and manage expense reports with precision using bookkeeping software such as QuickBooks.
Oversee office operations, including supply procurement, filing systems, front desk duties, and maintaining a professional reception area.
Organize and plan company events, meetings, and team-building activities with attention to detail and logistical coordination.
Manage correspondence through phone calls, emails, and written communication with professionalism and courtesy, utilizing multi-line phone systems and phone etiquette best practices.
Perform data entry, transcription, proofreading, and document management tasks using Microsoft Office Suite and other relevant software.
Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks across departments.
Maintain accurate records through filing systems, digital databases, and document signing platforms like DocuSign.
Conduct clerical duties such as photocopying, scanning, organizing files, and managing office supplies to ensure a well-organized workspace.
Skills
Proven experience in office management or administrative roles with strong organizational skills.
Experience dealing with high net worth executives.
English and Spanish fluency.
Excellent executive administrative support capabilities combined with personal assistant experience.
Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace applications, QuickBooks, and data entry tools.
Exceptional calendar management skills using Microsoft Outlook Calendar or similar scheduling platforms.
Strong communication skills with professional phone etiquette across multi-line phone systems.
Ability to handle bookkeeping tasks accurately along with basic bookkeeping software knowledge.
Experience in event planning, project coordination, transcription, proofreading, and office experience is highly desirable.
Demonstrated ability to multitask efficiently in a fast-paced environment while maintaining attention to detail.
Knowledge of office procedures including filing systems, customer service principles, and clerical practices. Join us in this engaging role where your organizational prowess will directly impact our success! We value energetic professionals eager to contribute their skills in a collaborative environment that fosters growth and innovation. All roles are paid positions designed to support your career development while delivering meaningful contributions to our organization’s mission.
