Verified Job
Clerical - Administrative
OSSTF-ESSP - Attendance Secretary
Clerical - Administrative
#53964
Remote / WFH
The Avon Maitland District School Board
Job Description
We are accepting applications for the following 1.0 FTE permanent Attendance Secretary at F.E Madill Secondary School.
Hours of Work: 35 hours per week, 10 months per year
Rate of Pay: $25.00-$27.78 per hour plus 4% vacation pay as outlined in the OSSTF-ESSP Collective Agreement as of September 1, 2025.
Vacancy Status: current vacancy
Essential Functions and Responsibilities which may vary depending on school office staffing levels and school practices and procedures:
Attendance Records - Collect and electronically input attendance data each day and review and verify daily attendance deviation reports.
Providing assistance to teachers with regards to electronic attendance data collection processes.
Provide School Administration with daily/weekly absence reports.
In consultation with School Administration, review consecutive absence reports, maintain consecutive absence binder and edit/maintain appropriate Ministry required consecutive absence attendance tracking.
Assisting Administration in contacting parents/guardians and performing safe arrival telephone calls regarding student absences in accordance with Board Standard Operating procedure; may include issuing detention slips within set guidelines.
Public relations - answer the main office telephone and meet and appropriately direct visitors; relay information to/from school/staff to parent/guardian/student; respond appropriately to general questions from the public, community agencies, other schools, Board office, including re-directing the questions and responding appropriately to confidential requests (i.e. custody arrangements).
Filing, copying, faxing, date-entry, processing standard correspondence such as suspension letters.
Providing support and performing related duties such as assisting in assigning, tracking and coordinating data related to lockers, textbooks, team uniforms, etc., assisting with various tasks related to school events (e.g. parents' night, commencement, awards night, etc.).
Other related duties as assigned.
Job Specifications and Requirements:
One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent;
Proven computer literacy skills, specifically in MS Office and Aspen;
Proficient and accurate keyboarding skills in excess of 80 wpm;
The capacity to work independently, problem-solve and multi-task in a busy environment; and,
Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality
Note - A criminal background check will be part of the recruitment process.
Why Join AMDSB?
We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
Great work culture with staff who embrace and seek meaningful careers.
Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
Competitive compensation package:
Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)
Health & Dental Benefits:
Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account through ONET
Comprehensive short-term and long-term disability coverage plans
Employee Assistance Program (EAP) through TELUS which includes:
24/7 confidential support
Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall well-being resources
Join on our Team! Apply today!
Interested applicants are requested to apply through Apply to Education .
We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.
Hours of Work: 35 hours per week, 10 months per year
Rate of Pay: $25.00-$27.78 per hour plus 4% vacation pay as outlined in the OSSTF-ESSP Collective Agreement as of September 1, 2025.
Vacancy Status: current vacancy
Essential Functions and Responsibilities which may vary depending on school office staffing levels and school practices and procedures:
Attendance Records - Collect and electronically input attendance data each day and review and verify daily attendance deviation reports.
Providing assistance to teachers with regards to electronic attendance data collection processes.
Provide School Administration with daily/weekly absence reports.
In consultation with School Administration, review consecutive absence reports, maintain consecutive absence binder and edit/maintain appropriate Ministry required consecutive absence attendance tracking.
Assisting Administration in contacting parents/guardians and performing safe arrival telephone calls regarding student absences in accordance with Board Standard Operating procedure; may include issuing detention slips within set guidelines.
Public relations - answer the main office telephone and meet and appropriately direct visitors; relay information to/from school/staff to parent/guardian/student; respond appropriately to general questions from the public, community agencies, other schools, Board office, including re-directing the questions and responding appropriately to confidential requests (i.e. custody arrangements).
Filing, copying, faxing, date-entry, processing standard correspondence such as suspension letters.
Providing support and performing related duties such as assisting in assigning, tracking and coordinating data related to lockers, textbooks, team uniforms, etc., assisting with various tasks related to school events (e.g. parents' night, commencement, awards night, etc.).
Other related duties as assigned.
Job Specifications and Requirements:
One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent;
Proven computer literacy skills, specifically in MS Office and Aspen;
Proficient and accurate keyboarding skills in excess of 80 wpm;
The capacity to work independently, problem-solve and multi-task in a busy environment; and,
Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality
Note - A criminal background check will be part of the recruitment process.
Why Join AMDSB?
We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
Great work culture with staff who embrace and seek meaningful careers.
Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.
Competitive compensation package:
Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)
Health & Dental Benefits:
Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account through ONET
Comprehensive short-term and long-term disability coverage plans
Employee Assistance Program (EAP) through TELUS which includes:
24/7 confidential support
Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall well-being resources
Join on our Team! Apply today!
Interested applicants are requested to apply through Apply to Education .
We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.
