Operations and Finance Coordinator

Versatil is a diverse, Indigenous, and woman-owned technology company delivering Information Technology (IT) solutions in data management, analytics, Artificial Intelligence (AI) and Machine Learning (ML), security, and sustainability. We support federal departments and major corporations with mission-ready, data-driven solutions.

We are seeking an Operations Officer to manage and coordinate the internal functions that keep our business running efficiently and professionally. The Operations Officer is responsible for the day-to-day operational coordination of the company. This includes financial administration, internal processes, sales coordination, partner portal management, and event logistics. You will work directly with leadership and act as the operational backbone of the organization, ensuring processes are accurate, organized, and executed on time. This is a hands-on role requiring strong accounting fundamentals (Sage required), operational discipline, and exceptional attention to detail.

Key Responsibilities

Operational & Financial Administration

Manage accounting data entry and invoicing in Sage
Oversee Accounts Payable and Accounts Receivable
Reconcile transactions and maintain accurate financial records
Prepare internal monthly financial reporting (external financial statements are handled by our accountant)
Coordinate payments through banking platforms
Maintain organized and audit-ready documentation
Business Operations & Sales Coordination

Prepare renewal quotes and purchase orders
Support RFQ submissions using established templates
Maintain forecasting and renewal tracking spreadsheets
Manage and maintain client and partner portals (e.g., IBM and other vendors)
Ensure client records and documentation are accurate and up to date
Follow up with clients as required
Corporate Administration

Support contract administration and documentation
Coordinate security process administration
Maintain structured internal records and systems
Support leadership with operational coordination
Event & Marketing Coordination

Coordinate company participation in marketing events
Manage logistics, invitations, materials, and follow-ups
Maintain event budgets and documentation
Support website updates and social media approval workflows
What We’re Looking For

Bachelor’s degree in business, finance, or related field
3–5+ years of experience in operations, accounting, or business administration
Strong accounting knowledge with hands-on Sage experience (required)
Experience managing AP/AR independently
Strong Excel proficiency
Fluent in French and English (written and spoken)
Highly organized and exceptionally detail-oriented
Comfortable handling confidential financial and business information
Able to manage multiple workflows with minimal supervision
Why Join Versatil

Play a central role in a growing technology company
Work directly with leadership
Broad exposure to business operations and strategic initiatives
Inclusive, equity-driven workplace
Real opportunity to grow into a senior operations leadership role
Employee benefits
Our Commitment

We are committed to employment equity and strongly encourage applications from Indigenous peoples, women, visible minorities, persons with disabilities, newcomers, and LGBTQ2S+ individuals.

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Benefits:

Dental care
Extended health care
Flexible schedule
Life insurance
Vision care
Experience:

Sage: 2 years (required)
Excel: 3 years (required)
Language:

English (required)
French (required)
Work Location: Hybrid remote in Gatineau, QC