Verified Job
Fashion Designer
Operations Administrator
Fashion Designer
#43276
Remote / WFH
Olga Joan
Job Description
Company overview
Olga Joan is a Newcastle-based women's fashion label in a genuine growth phase. We're a small, close-knit team who care about doing things properly, and we're looking for someone solid to own the operational and financial admin side of the business.
Role overview
The Operations Administrator keeps the day-to-day engine of the business running smoothly. This role owns the financial and operational admin functions; invoices, supplier relationships, freight, bank reconciliations, and the systems that hold it all together. It suits someone who is highly organised, trustworthy with numbers, and comfortable working independently across a range of responsibilities.
Key responsibilities:
Finance & bookkeeping
Process and manage incoming and outgoing invoices
Perform bank reconciliations and maintain accurate financial records
Liaise with the external bookkeeper for end-of-month reporting
Assist with payroll processing as required
Operations & admin
Oversee day-to-day business operations and administrative tasks
Manage freight coordination and logistics
Handle wholesale enquiries and follow-up
Manage supplier communications and relationships
Systems & process
Maintain and manage key business software and internal systems
Identify operational issues and resolve or escalate as needed
Support process improvements as the business grows
Skills & attributes
Comfortable working with numbers and financial administration
Highly organised with strong attention to detail
Trustworthy and discreet; able to handle confidential business information
Self-directed and reliable; able to manage priorities independently
Clear communicator with suppliers and internal stakeholders
Experience with bookkeeping software (Xero) an advantage
Payroll experience a bonus, but not essential
Please do not apply if you are looking for a marketing, design, or fashion-facing role.
Pay: $28.00 – $30.00 per hour
Benefits:
Employee discount
Work Location: In person
Show more
Olga Joan is a Newcastle-based women's fashion label in a genuine growth phase. We're a small, close-knit team who care about doing things properly, and we're looking for someone solid to own the operational and financial admin side of the business.
Role overview
The Operations Administrator keeps the day-to-day engine of the business running smoothly. This role owns the financial and operational admin functions; invoices, supplier relationships, freight, bank reconciliations, and the systems that hold it all together. It suits someone who is highly organised, trustworthy with numbers, and comfortable working independently across a range of responsibilities.
Key responsibilities:
Finance & bookkeeping
Process and manage incoming and outgoing invoices
Perform bank reconciliations and maintain accurate financial records
Liaise with the external bookkeeper for end-of-month reporting
Assist with payroll processing as required
Operations & admin
Oversee day-to-day business operations and administrative tasks
Manage freight coordination and logistics
Handle wholesale enquiries and follow-up
Manage supplier communications and relationships
Systems & process
Maintain and manage key business software and internal systems
Identify operational issues and resolve or escalate as needed
Support process improvements as the business grows
Skills & attributes
Comfortable working with numbers and financial administration
Highly organised with strong attention to detail
Trustworthy and discreet; able to handle confidential business information
Self-directed and reliable; able to manage priorities independently
Clear communicator with suppliers and internal stakeholders
Experience with bookkeeping software (Xero) an advantage
Payroll experience a bonus, but not essential
Please do not apply if you are looking for a marketing, design, or fashion-facing role.
Pay: $28.00 – $30.00 per hour
Benefits:
Employee discount
Work Location: In person
Show more
