Verified Job
Clerical - Administrative
OFFICE MANAGER
Clerical - Administrative
#45
Remote / WFH
HRA/DEPT OF SOCIAL SERVICES
Job Description
Full job description
OFFICE MANAGER
HRA/DEPT OF SOCIAL SERVICES
Posted On: 04/21/2026
Full-Time
Location
BROOKLYN
Exam May Be Required
Department
Adult Protective Services-NM
Salary Range:
$66,059.00 – $70,904.00
Save
Job Description
APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.
Adult Protective Services (APS) is mandated by the State of New York to provide social, legal, and protective services to individuals 18 years of age and older, who because of mental and/or physical impairments are unable to meet their essential needs for food, shelter, clothing or medical care, secure benefits and entitlements or protect themselves and have no one available who is willing and able to assist them responsibly.
APS establishes appropriate safeguards to protect a given individual's resources, safety, or health, and stabilizes the situation. APS ensures that medical and psychiatric services, prevention, financial management, home care, legal services and as last resort, guardianship services are provided. The Supervising Social Worker will report to the Regional Director of Field Operations or designee.
Under the general direction of the Borough Office Director, with considerable latitude for independent action, the Office Manager performs difficult and responsible administrative work managing and coordinating the requisitioning, procurement and delivery of forms, office equipment, supplies, telecommunication services and mailroom activities for the APS Borough Office. Supervises clerical support staff involved in performing clerical functions for the APS Office. Monitors the disbursement checks for APS clients who qualify for Emergency Adult Assistance Grants (EAA) and the State Mandate Financial Plan services. These are service plans for APS clients who are in need of some level of financial assistance. Performs responsible administrative work analyzing problems and resolving related work.
Adult Protective Services (APS) is recruiting one (1) Principal Administrative Associate II to function as Office Manager who will:
Coordinate and supervise clerical support staff, Work Experience Program (WEP), Wildcat and contracted services of temporary agency staff involved in the provision of APS Borough office services including filing, making copies, preparing mail for delivery, entering statistical data into the APS Borough Office database, preparing reports and assisting in other related functions. Ensure an equitable distribution of work assignments and maintenance of staff coverage.
Coordinate the timely ordering and delivery of required equipment and supplies for the Borough Office in accordance with operational needs, budget constraints and management priorities. Ensure that office equipment is always operational.
Liaise with Special Services/Administrative Services Division, HRA Office of Procurement services and General Support Servies (GSS) to facilitate the procurement of supplies and equipment.
Monitor the disbursement checks for APS clients who qualify for Emergency Adult Assistance Grants (EAA) and the State Mandate Financial Plan services. Maintain statistics and prepare monthly reports based on all disbursements of paychecks for APS clients.
Responsible for the disbursement of paychecks for the APS Borough Office staff. Prepare payroll tracking sheets, verify information against control data, consult with Special Services /Personnel Payroll Administration to resolve discrepancies and confer with staff to insure appropriate payment.
Oversee the review of all personnel transactions, including request for leave of absence, transfers, resignations, retirements, workers compensation claims to ensure that leave requests packages ae correct and complete. Ensure that leave requests are forwarded to Special Services/Personnel Office in a timely manner.
Liaison with APS Field Operations Central Office regarding correcting facilities problems such as floor plans and modifications, installations of locks, building air conditioning, heating, lighting, elevators and building structural maintenance problems.
Monitor request installation of security devices to protect computers and other electronic equipment, copier repairs, telephone equipment installations. Conduct periodic site inspections to ensure that Administrative Services Division is informed of violations.
Assist with distribution of sub-impress funds for expenditure when necessary. Verify authorization forms for utilization of sub-impress funds. Responsible for the review, preparation and monthly submission of employee’s expense claims for the Department of Account Payable and Receivable (DAPAR).
OFFICE MANAGER
HRA/DEPT OF SOCIAL SERVICES
Posted On: 04/21/2026
Full-Time
Location
BROOKLYN
Exam May Be Required
Department
Adult Protective Services-NM
Salary Range:
$66,059.00 – $70,904.00
Save
Job Description
APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.
Adult Protective Services (APS) is mandated by the State of New York to provide social, legal, and protective services to individuals 18 years of age and older, who because of mental and/or physical impairments are unable to meet their essential needs for food, shelter, clothing or medical care, secure benefits and entitlements or protect themselves and have no one available who is willing and able to assist them responsibly.
APS establishes appropriate safeguards to protect a given individual's resources, safety, or health, and stabilizes the situation. APS ensures that medical and psychiatric services, prevention, financial management, home care, legal services and as last resort, guardianship services are provided. The Supervising Social Worker will report to the Regional Director of Field Operations or designee.
Under the general direction of the Borough Office Director, with considerable latitude for independent action, the Office Manager performs difficult and responsible administrative work managing and coordinating the requisitioning, procurement and delivery of forms, office equipment, supplies, telecommunication services and mailroom activities for the APS Borough Office. Supervises clerical support staff involved in performing clerical functions for the APS Office. Monitors the disbursement checks for APS clients who qualify for Emergency Adult Assistance Grants (EAA) and the State Mandate Financial Plan services. These are service plans for APS clients who are in need of some level of financial assistance. Performs responsible administrative work analyzing problems and resolving related work.
Adult Protective Services (APS) is recruiting one (1) Principal Administrative Associate II to function as Office Manager who will:
Coordinate and supervise clerical support staff, Work Experience Program (WEP), Wildcat and contracted services of temporary agency staff involved in the provision of APS Borough office services including filing, making copies, preparing mail for delivery, entering statistical data into the APS Borough Office database, preparing reports and assisting in other related functions. Ensure an equitable distribution of work assignments and maintenance of staff coverage.
Coordinate the timely ordering and delivery of required equipment and supplies for the Borough Office in accordance with operational needs, budget constraints and management priorities. Ensure that office equipment is always operational.
Liaise with Special Services/Administrative Services Division, HRA Office of Procurement services and General Support Servies (GSS) to facilitate the procurement of supplies and equipment.
Monitor the disbursement checks for APS clients who qualify for Emergency Adult Assistance Grants (EAA) and the State Mandate Financial Plan services. Maintain statistics and prepare monthly reports based on all disbursements of paychecks for APS clients.
Responsible for the disbursement of paychecks for the APS Borough Office staff. Prepare payroll tracking sheets, verify information against control data, consult with Special Services /Personnel Payroll Administration to resolve discrepancies and confer with staff to insure appropriate payment.
Oversee the review of all personnel transactions, including request for leave of absence, transfers, resignations, retirements, workers compensation claims to ensure that leave requests packages ae correct and complete. Ensure that leave requests are forwarded to Special Services/Personnel Office in a timely manner.
Liaison with APS Field Operations Central Office regarding correcting facilities problems such as floor plans and modifications, installations of locks, building air conditioning, heating, lighting, elevators and building structural maintenance problems.
Monitor request installation of security devices to protect computers and other electronic equipment, copier repairs, telephone equipment installations. Conduct periodic site inspections to ensure that Administrative Services Division is informed of violations.
Assist with distribution of sub-impress funds for expenditure when necessary. Verify authorization forms for utilization of sub-impress funds. Responsible for the review, preparation and monthly submission of employee’s expense claims for the Department of Account Payable and Receivable (DAPAR).
