Office Assistant

Role Overview

We're a collaborative and innovative team at Pinsent Masons, driven by curiosity and a passion for excellence. We value diverse perspectives and empower our people to grow and succeed.

We're seeking an Office Assistant to support the daily operations of our Aberdeen office.

Candidate Overview

We're looking for candidates with strong organizational skills and experience in:
• Daily mail receipt, sorting, distribution, collection, and dispatch.
• Booking courier services locally, nationally, and internationally.
• Providing reception cover as needed.
• Preparing beverages and delivering lunches to rooms.
• Liaising with the reception team to ensure prompt room clearing and setup.
• Assisting with IT/AV setup for meetings.
• Handling high-volume copying, printing, scanning, collating, and laminating.
• Binding documents for internal and external use.
• Ensuring document quality and timely return.
• Providing first-line fault finding on MFDs.
• Conducting office inspections and resolving issues.
• Coordinating contractors and reporting accidents/near misses.
• Participating in business continuity activities and maintaining equipment/staff lists.
• Providing management information and identifying process improvements.
• Performing other duties as reasonably required.