Verified Job
Recruiter / HR / Admin
Nightshift Admin Assistant
Recruiter / HR / Admin
#752646
Remote / WFH
First Bus
Job Description
Full job description
About First Bus:
Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.
Position: Nightshift Admin Assistant
Location: First Bus Caledonia, G42 7BH
Contracted Hours: 37.5 per week (full time & permanent role)
Working Schedule: Nightshift 9pm-5am Monday-Friday
Salary: £29640 per annum, £15.40 per hour
About the Role
Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.
Key Responsibilities
Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
Ensure compliance with internal procedures
About You
The ideal candidate will be someone who enjoys working in a fast-paced operational environment, can manage multiple tasks efficiently, and takes pride in maintaining accurate and reliable records.
Ideally you will have:
Previous administrative or office support experience
Good IT literacy and experience using administrative systems
Strong attention to detail and excellent time management skills
Well organised with the ability to prioritise tasks effectively
Customer-focused with a practical, common-sense approach
Self-motivated, friendly, and helpful with an excellent telephone manner
Applicants are advised that background checks will be conducted as a standard part of our recruitment process and to comply with UK employment requirements, we ask all applicants to confirm their right to work in the UK.
Rewards
Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
Cycle to work scheme
25 days' holiday + bank holidays
Pension scheme and chance to buy discounted First Group shares
Enhanced maternity / paternity pay
Flexible working
Equal Opportunities
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all.
About First Bus:
Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.
Position: Nightshift Admin Assistant
Location: First Bus Caledonia, G42 7BH
Contracted Hours: 37.5 per week (full time & permanent role)
Working Schedule: Nightshift 9pm-5am Monday-Friday
Salary: £29640 per annum, £15.40 per hour
About the Role
Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.
Key Responsibilities
Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
Ensure compliance with internal procedures
About You
The ideal candidate will be someone who enjoys working in a fast-paced operational environment, can manage multiple tasks efficiently, and takes pride in maintaining accurate and reliable records.
Ideally you will have:
Previous administrative or office support experience
Good IT literacy and experience using administrative systems
Strong attention to detail and excellent time management skills
Well organised with the ability to prioritise tasks effectively
Customer-focused with a practical, common-sense approach
Self-motivated, friendly, and helpful with an excellent telephone manner
Applicants are advised that background checks will be conducted as a standard part of our recruitment process and to comply with UK employment requirements, we ask all applicants to confirm their right to work in the UK.
Rewards
Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
Cycle to work scheme
25 days' holiday + bank holidays
Pension scheme and chance to buy discounted First Group shares
Enhanced maternity / paternity pay
Flexible working
Equal Opportunities
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all.
