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Marketing and Administrative Coordinator
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#690321
Full Time
Job Description
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Marketing and Administrative Coordinator
Department: Student Services
Supervisor: Senior Manager, Student Services
Employee status: Term, Appointed
Hours Per Week: 20
Salary / Wage: $21.77 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role.
The AMS Student Services Marketing and Administrative Coordinator is responsible for the marketing & promotional plan and administrative & communication tasks for AMS Services. The Student Services Marketing and Administrative Coordinator will work with Assistant Manager, Student Services Manager, Coordinators, Assistant Coordinators, and the AMS Marketing and Communications department in developing, coordinating and implementing outreach and marketing plans for the AMS Services. The Student Services Marketing and Administrative Coordinator will assist the Assistant Manager, Student Services on a variety of projects and initiatives that involve various aspects of the Services portfolio. This includes, but is not limited to, work on special projects, software implementation, marketing and outreach initiatives, internal team building and professional development, stakeholder engagement, strategic planning, financial management, and research.
Duties and Responsibilities:
Oversee and manage the marketing and administrative functions of AMS Services under the guidance of Assistant Manager, Student Services
Engage, support and coordinate with the Services team in developing, strategizing and implementing a marketing and promotional plan
Coordinate and plan with AMS Marketing and Communication team on AMS Services marketing projects.
Undertake marketing and administrative tasks to ensure the smooth operation of the department’s marketing and administrative activities
Oversee and manage AMS Services spreadsheets, databases and inventories with statistical, financial and non-financial information
Coordinate and assist with promotional events and traditional/digital campaigns with the Services team
Conduct regular assessments of the Services’ progress, working with the AMSS, Coordinators, and Assistant Coordinators to increase outreach and engagement of AMS Services
Research innovative ideas and provide recommendations to the Services team with the aim of improving Services overall in all areas
Provide administrative support to ensure efficient operation of the department i.e. budgeting, communication
Working with the Student Services Assistant Manager in planning AMS Services events and workshops
Participate in regular meetings with the AMS Services team and the Assistant Manager, Student Services
Prepare a series of reports including: monthly usage reports and a year-end report to the Student Services Assistant Manager, and a transition package (manual, report and position timeline) for the next AMS Marketing & Administrative Coordinator
Work within the AMS mission statement and values to operate a successful department
Other duties as required
Qualifications
Must be a currently registered student at UBC Vancouver
Strong interpersonal and communication skills
Strong organizational and time-management skills
Enthusiastic, adaptable, open-minded, and eager to get involved
Comfortable working independently and being a self-starter
Previous involvement in on-campus initiatives is preferred
Knowledge of the AMS Services and resources is an asset
Familiar with Microsoft Office, WordPress, and willing to learn about new software
Experience with marketing and outreach efforts an asset
Comfortable working within an anti-oppression framework to create a positive space for all
Ability to work flexible hours and adjust schedule based on the needs of the Services
Key attributes include: Approachable, friendly, organized, adaptable, responsible, resourceful, and creative
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a Phd Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 25, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Return
Position title: Marketing and Administrative Coordinator
Department: Student Services
Supervisor: Senior Manager, Student Services
Employee status: Term, Appointed
Hours Per Week: 20
Salary / Wage: $21.77 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role.
The AMS Student Services Marketing and Administrative Coordinator is responsible for the marketing & promotional plan and administrative & communication tasks for AMS Services. The Student Services Marketing and Administrative Coordinator will work with Assistant Manager, Student Services Manager, Coordinators, Assistant Coordinators, and the AMS Marketing and Communications department in developing, coordinating and implementing outreach and marketing plans for the AMS Services. The Student Services Marketing and Administrative Coordinator will assist the Assistant Manager, Student Services on a variety of projects and initiatives that involve various aspects of the Services portfolio. This includes, but is not limited to, work on special projects, software implementation, marketing and outreach initiatives, internal team building and professional development, stakeholder engagement, strategic planning, financial management, and research.
Duties and Responsibilities:
Oversee and manage the marketing and administrative functions of AMS Services under the guidance of Assistant Manager, Student Services
Engage, support and coordinate with the Services team in developing, strategizing and implementing a marketing and promotional plan
Coordinate and plan with AMS Marketing and Communication team on AMS Services marketing projects.
Undertake marketing and administrative tasks to ensure the smooth operation of the department’s marketing and administrative activities
Oversee and manage AMS Services spreadsheets, databases and inventories with statistical, financial and non-financial information
Coordinate and assist with promotional events and traditional/digital campaigns with the Services team
Conduct regular assessments of the Services’ progress, working with the AMSS, Coordinators, and Assistant Coordinators to increase outreach and engagement of AMS Services
Research innovative ideas and provide recommendations to the Services team with the aim of improving Services overall in all areas
Provide administrative support to ensure efficient operation of the department i.e. budgeting, communication
Working with the Student Services Assistant Manager in planning AMS Services events and workshops
Participate in regular meetings with the AMS Services team and the Assistant Manager, Student Services
Prepare a series of reports including: monthly usage reports and a year-end report to the Student Services Assistant Manager, and a transition package (manual, report and position timeline) for the next AMS Marketing & Administrative Coordinator
Work within the AMS mission statement and values to operate a successful department
Other duties as required
Qualifications
Must be a currently registered student at UBC Vancouver
Strong interpersonal and communication skills
Strong organizational and time-management skills
Enthusiastic, adaptable, open-minded, and eager to get involved
Comfortable working independently and being a self-starter
Previous involvement in on-campus initiatives is preferred
Knowledge of the AMS Services and resources is an asset
Familiar with Microsoft Office, WordPress, and willing to learn about new software
Experience with marketing and outreach efforts an asset
Comfortable working within an anti-oppression framework to create a positive space for all
Ability to work flexible hours and adjust schedule based on the needs of the Services
Key attributes include: Approachable, friendly, organized, adaptable, responsible, resourceful, and creative
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a Phd Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 25, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Return
