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Manager of Stewardship and Legal , New, India
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#554300
Full Time
Job Description
Job Title: Manager of Stewardship and Legal
Area: South Asia and South-East Asia
Location: New Delhi
Reports to: International Office Manager, Rotary International South Asia Office
This position is designated as Hybrid – Fixed Days and will regularly work in the office an average of 3+ days a week – with a set schedule. Managers may require team members to work on the same schedule to encourage collaboration.
Organization Overview
Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
Rotary’s Commitment to Belonging (DEI)
At Rotary, we celebrate diversity and foster an inclusive environment where all employees are valued and empowered. We are dedicated to creating equitable opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.General Overview
This position oversees both stewardship matters for Rotary-funded grants and legal and compliance matters for Rotary’s operations in local regions.
Stewardship Oversight Includes
• implementing and educating volunteers about Rotary’s stewardship policies;
• monitoring timely grant reporting compliance;
• resolving allegations of non-compliance with Rotary’s stewardship policies;
• supporting Rotary’s Cadre of Technical Advisers; and
• supervising local stewardship staff.
Legal And Compliance Oversight Includes
• facilitating professional advice;
• supporting outside legal counsel in legal matters;
• monitoring compliance issues; and
• monitoring sub-licensees.
You Will Have
• University degree required and advanced degrees preferred in audit and/or legal.
• 7 Years of Experience in Management Level, working in a multicultural and international environment.
• Excellent written, verbal, and interpersonal communication skills- must be able to work with a variety of teams to create comprehensive strategies and campaigns.
• Experience with international non-profit organizations or membership associations.
• Effective problem-solving abilities and strong organizational skills.
• Collaborative and creative approach to developing solutions.
• Project management experience - must be able to develop processes, manage multiple priorities, and work under time constraints with autonomy within project parameters.
• Firm commitment to provide excellent customer service to internal/external contacts• Multicultural experience and proficiency in a English language is a must and knowledge of local language (Hindi) and / or any other language (Southeast Asian region) is preferable.
• Familiarity with the international and community development fields helpful.
You Are Good At
• Written and oral communication
• Making decisions
• Showing attention to detail
• Public speaking
• Giving and receiving constructive feedback
• Prioritizing workload
You Are
• Able to travel domestically and internationally
• Able to meet virtually outside regular work hours
You Will Be Responsible For
Stewardship Oversight
Implementing Stewardship Policies
• Promote the use of the grant programs and good stewardship practices through presentations, stewardship materials, and training.
• Represent the stewardship department at district meetings, Rotary events, and other meetings.
• Assist Rotary Special Advisors in creating continuity in communication and stewardship throughout the districts involving stewardship issues.
• Be responsible for the qualification process for the districts in South Asia. This would include facilitating the districts in South Asia and South-East Asia understand benefits of qualification and serve as a resource for grant management training seminars if required. Also assist with online process and confirmation of hardcopy receipts.Work with the Stewardship Department in creating upfront controls in the qualification process of the districts, especially those related to setting up fiscal controls and accounting procedures for Rotary-funded grants.
Monitoring Timely Grant Reporting
• Oversee stewardship efforts to ensure timely reporting on grants, including report reminder letters and world reporting analysis.
Resolving Allegations
• Handle operational, financial, compliance, fraud, technical and other special audits related to grants and/or contributions.
• Handle all allegations received in respect of grants implemented in the region. Guarantees timely, fair, and consistent follow-up on allegations by reviewing documentation received in relation to documentation TRF has on record and working with colleagues to assess the situation; organizes additional investigation and, where appropriate, follow-up action.
• Ensure timely and fair/ consistent follow-up on stewardship audits carried out within South Asia and South-East Asia. This would include:
• Assist in developing the scope of work.
• Work with the cadre auditor in scheduling visits
• Arrange logistics that are necessary for successful completion.
• Review audit reports
• Identify key findings and recommended follow-up action.
• Prepare and submit audit reports for review of Stewardship Department.
• Draft Trustee items related to stewardship and assist in managing follow-up related to Stewardship committee and Trustee decisions.
Supporting the Cadre
• Review and approve new Cadre applications.
• Host informational and training webinars and in-person sessions for Cadre members and for district and regional leaders on Stewardship activities.Supervising Local Stewardship Staff
• Supervises the efforts of Auditing and Monitoring specialists in successful execution of stewardship tasks in South Asia and South-East Asia.
• Finalize grant projects to undergo audit and provide background information on The Rotary Foundation and its programs, brief auditors on important issues and clarify policies as appropriate.
Legal Matters- South Asia
Facilitating Professional Advice
• Carry out preliminary research to shortlist and recommend suitable legal firms.
• Negotiate and finalize professional charges with the counsel and get it approved from the World Headquarters.
• Carry out preliminary research to shortlist prospective external auditors.
• Draft Request for Proposal (RFP) and other documentation. Actively participate in selection of auditors and counsels, as assigned.
• Supervise the work of Legal Consultant in successful execution of legal tasks in South Asia. Legal Consultant is an external counsel who visits office occasionally and provides guidance on litigation and compliance matters.
Supporting Legal Matters
• Coordinate all aspects of legal cases involving RI, TRF, RISAO and RFI in South Asia
• Safeguard the interest of organization and employees (RI/ RISAO) named in litigation.
• Draft Board items related to legal matters.
• Review, analyze and processe legal disputes pertaining to RI and TRF including, but not limited to:
• Track legal hearing dates and outcomes.
• Promptly and accurately report and update status of cases for reference of the International Office Manager and World Headquarters.
• Maintain record of current and past lawsuits and collect latest information on dates of hearings and the progress of ongoing litigation.
• Process bills for fees of lawyers.• Provide legal support to Rotary International Infotech Private Limited.
Sub-Licensee Support- South-East Asia
• Review six monthly reports submitted by the sub-licensees and ensure that they comply with insurance requirements.
• Enter agreements between South Asia Office and the sub-licensees.
Internal Contacts
• RI Secretariat staff from all functional teams.
External Contacts
• Rotary senior leaders, Rotary regional leaders, club and district leaders, Rotarians, Rotaractors, Cadre members, Cadre Leaders, Legal Counsels, Audit consultants
Leadership Attributes
• Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
• Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
• Presence: Demonstrate composure and confidence.
• Productivity: Able to generate results that moves Rotary toward achieving its goals.
• Innovation: Move Rotary beyond traditional ways of thinking
• Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
• Accountability: Have a clear sense of ownership and take personal responsibility for actions.
• Global Perspective: Anticipate trends in the global humanitarian sector to focus Rotary’s efforts appropriately.
• Strategy: Identify Rotary’s opportunities and design approaches that align with our strategic goals.
Area: South Asia and South-East Asia
Location: New Delhi
Reports to: International Office Manager, Rotary International South Asia Office
This position is designated as Hybrid – Fixed Days and will regularly work in the office an average of 3+ days a week – with a set schedule. Managers may require team members to work on the same schedule to encourage collaboration.
Organization Overview
Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
Rotary’s Commitment to Belonging (DEI)
At Rotary, we celebrate diversity and foster an inclusive environment where all employees are valued and empowered. We are dedicated to creating equitable opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.General Overview
This position oversees both stewardship matters for Rotary-funded grants and legal and compliance matters for Rotary’s operations in local regions.
Stewardship Oversight Includes
• implementing and educating volunteers about Rotary’s stewardship policies;
• monitoring timely grant reporting compliance;
• resolving allegations of non-compliance with Rotary’s stewardship policies;
• supporting Rotary’s Cadre of Technical Advisers; and
• supervising local stewardship staff.
Legal And Compliance Oversight Includes
• facilitating professional advice;
• supporting outside legal counsel in legal matters;
• monitoring compliance issues; and
• monitoring sub-licensees.
You Will Have
• University degree required and advanced degrees preferred in audit and/or legal.
• 7 Years of Experience in Management Level, working in a multicultural and international environment.
• Excellent written, verbal, and interpersonal communication skills- must be able to work with a variety of teams to create comprehensive strategies and campaigns.
• Experience with international non-profit organizations or membership associations.
• Effective problem-solving abilities and strong organizational skills.
• Collaborative and creative approach to developing solutions.
• Project management experience - must be able to develop processes, manage multiple priorities, and work under time constraints with autonomy within project parameters.
• Firm commitment to provide excellent customer service to internal/external contacts• Multicultural experience and proficiency in a English language is a must and knowledge of local language (Hindi) and / or any other language (Southeast Asian region) is preferable.
• Familiarity with the international and community development fields helpful.
You Are Good At
• Written and oral communication
• Making decisions
• Showing attention to detail
• Public speaking
• Giving and receiving constructive feedback
• Prioritizing workload
You Are
• Able to travel domestically and internationally
• Able to meet virtually outside regular work hours
You Will Be Responsible For
Stewardship Oversight
Implementing Stewardship Policies
• Promote the use of the grant programs and good stewardship practices through presentations, stewardship materials, and training.
• Represent the stewardship department at district meetings, Rotary events, and other meetings.
• Assist Rotary Special Advisors in creating continuity in communication and stewardship throughout the districts involving stewardship issues.
• Be responsible for the qualification process for the districts in South Asia. This would include facilitating the districts in South Asia and South-East Asia understand benefits of qualification and serve as a resource for grant management training seminars if required. Also assist with online process and confirmation of hardcopy receipts.Work with the Stewardship Department in creating upfront controls in the qualification process of the districts, especially those related to setting up fiscal controls and accounting procedures for Rotary-funded grants.
Monitoring Timely Grant Reporting
• Oversee stewardship efforts to ensure timely reporting on grants, including report reminder letters and world reporting analysis.
Resolving Allegations
• Handle operational, financial, compliance, fraud, technical and other special audits related to grants and/or contributions.
• Handle all allegations received in respect of grants implemented in the region. Guarantees timely, fair, and consistent follow-up on allegations by reviewing documentation received in relation to documentation TRF has on record and working with colleagues to assess the situation; organizes additional investigation and, where appropriate, follow-up action.
• Ensure timely and fair/ consistent follow-up on stewardship audits carried out within South Asia and South-East Asia. This would include:
• Assist in developing the scope of work.
• Work with the cadre auditor in scheduling visits
• Arrange logistics that are necessary for successful completion.
• Review audit reports
• Identify key findings and recommended follow-up action.
• Prepare and submit audit reports for review of Stewardship Department.
• Draft Trustee items related to stewardship and assist in managing follow-up related to Stewardship committee and Trustee decisions.
Supporting the Cadre
• Review and approve new Cadre applications.
• Host informational and training webinars and in-person sessions for Cadre members and for district and regional leaders on Stewardship activities.Supervising Local Stewardship Staff
• Supervises the efforts of Auditing and Monitoring specialists in successful execution of stewardship tasks in South Asia and South-East Asia.
• Finalize grant projects to undergo audit and provide background information on The Rotary Foundation and its programs, brief auditors on important issues and clarify policies as appropriate.
Legal Matters- South Asia
Facilitating Professional Advice
• Carry out preliminary research to shortlist and recommend suitable legal firms.
• Negotiate and finalize professional charges with the counsel and get it approved from the World Headquarters.
• Carry out preliminary research to shortlist prospective external auditors.
• Draft Request for Proposal (RFP) and other documentation. Actively participate in selection of auditors and counsels, as assigned.
• Supervise the work of Legal Consultant in successful execution of legal tasks in South Asia. Legal Consultant is an external counsel who visits office occasionally and provides guidance on litigation and compliance matters.
Supporting Legal Matters
• Coordinate all aspects of legal cases involving RI, TRF, RISAO and RFI in South Asia
• Safeguard the interest of organization and employees (RI/ RISAO) named in litigation.
• Draft Board items related to legal matters.
• Review, analyze and processe legal disputes pertaining to RI and TRF including, but not limited to:
• Track legal hearing dates and outcomes.
• Promptly and accurately report and update status of cases for reference of the International Office Manager and World Headquarters.
• Maintain record of current and past lawsuits and collect latest information on dates of hearings and the progress of ongoing litigation.
• Process bills for fees of lawyers.• Provide legal support to Rotary International Infotech Private Limited.
Sub-Licensee Support- South-East Asia
• Review six monthly reports submitted by the sub-licensees and ensure that they comply with insurance requirements.
• Enter agreements between South Asia Office and the sub-licensees.
Internal Contacts
• RI Secretariat staff from all functional teams.
External Contacts
• Rotary senior leaders, Rotary regional leaders, club and district leaders, Rotarians, Rotaractors, Cadre members, Cadre Leaders, Legal Counsels, Audit consultants
Leadership Attributes
• Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
• Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
• Presence: Demonstrate composure and confidence.
• Productivity: Able to generate results that moves Rotary toward achieving its goals.
• Innovation: Move Rotary beyond traditional ways of thinking
• Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
• Accountability: Have a clear sense of ownership and take personal responsibility for actions.
• Global Perspective: Anticipate trends in the global humanitarian sector to focus Rotary’s efforts appropriately.
• Strategy: Identify Rotary’s opportunities and design approaches that align with our strategic goals.
