Verified Job
Receptionist
Legal Receptionist-O'Mara Law Group
Receptionist
#787697
Remote / WFH
O'Mara Law Group
Job Description
Qualifications
Excellent communication and interpersonal skills, both verbal and written
Strong organizational skills with the ability to multitask and manage time effectively
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort learning legal practice software (Smokeball, Paylocity, etc.)
Professional demeanor, punctuality, and reliability are essential
Ability to remain calm and approachable in fast-paced or sensitive situations
Receptionist: 1 year (Required)
Benefits
Work in a collaborative, supportive, and professional environment
Opportunities to learn and grow in a legal setting
Competitive compensation and benefits package
Job Type: Full-time
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Responsibilities
The Receptionist serves as the face of O’Mara Law Group, providing a welcoming and professional atmosphere for all who interact with the firm
This role is central to ensuring smooth day-to-day operations, handling client intake at the front desk, managing calls, scheduling, and supporting administrative functions to help the firm deliver outstanding client service
Greet client’s visitors and vendors with professionalism and warmth ensuring a welcoming and positive first impression
Answer screen and route incoming calls promptly and accurately while taking clear and detailed messages when necessary
Manage the front desk and reception area ensuring it remains organized, presentable and reflective of the firm’s professional image
Schedule and confirm client appointments, consultations and meetings using the firm’s designated software systems
Support new client intake by providing necessary forms verifying information and coordinating details with attorneys and paralegals
Handle all incoming and outgoing mail deliveries and courier services efficiently and accurately
Provide general administrative assistance including filing, scanning, copying and document management
Oversee the firm’s E-Filing email inbox ensuring timely processing and communication of all filings
Maintain the highest level of confidentiality and discretion in handling client and firm matters
Collaborate with the administrative team to support firmwide projects, events and operational needs as required
Maintain cleanliness and organization of common areas including the kitchen pantry and break spaces ensuring supplies and cleaning materials are replenished as needed
Monitor and maintain an updated inventory list of office supplies and coordinate orders as necessary
Keep the firm’s internal staff directory accurate and up to date
Maintain a daily call log for recordkeeping and quality assurance purposes
Exhibit a consistently positive and professional attitude while fostering teamwork collaboration and mutual respect across the firm
Excellent communication and interpersonal skills, both verbal and written
Strong organizational skills with the ability to multitask and manage time effectively
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort learning legal practice software (Smokeball, Paylocity, etc.)
Professional demeanor, punctuality, and reliability are essential
Ability to remain calm and approachable in fast-paced or sensitive situations
Receptionist: 1 year (Required)
Benefits
Work in a collaborative, supportive, and professional environment
Opportunities to learn and grow in a legal setting
Competitive compensation and benefits package
Job Type: Full-time
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Responsibilities
The Receptionist serves as the face of O’Mara Law Group, providing a welcoming and professional atmosphere for all who interact with the firm
This role is central to ensuring smooth day-to-day operations, handling client intake at the front desk, managing calls, scheduling, and supporting administrative functions to help the firm deliver outstanding client service
Greet client’s visitors and vendors with professionalism and warmth ensuring a welcoming and positive first impression
Answer screen and route incoming calls promptly and accurately while taking clear and detailed messages when necessary
Manage the front desk and reception area ensuring it remains organized, presentable and reflective of the firm’s professional image
Schedule and confirm client appointments, consultations and meetings using the firm’s designated software systems
Support new client intake by providing necessary forms verifying information and coordinating details with attorneys and paralegals
Handle all incoming and outgoing mail deliveries and courier services efficiently and accurately
Provide general administrative assistance including filing, scanning, copying and document management
Oversee the firm’s E-Filing email inbox ensuring timely processing and communication of all filings
Maintain the highest level of confidentiality and discretion in handling client and firm matters
Collaborate with the administrative team to support firmwide projects, events and operational needs as required
Maintain cleanliness and organization of common areas including the kitchen pantry and break spaces ensuring supplies and cleaning materials are replenished as needed
Monitor and maintain an updated inventory list of office supplies and coordinate orders as necessary
Keep the firm’s internal staff directory accurate and up to date
Maintain a daily call log for recordkeeping and quality assurance purposes
Exhibit a consistently positive and professional attitude while fostering teamwork collaboration and mutual respect across the firm
