Legal Assistant

Full job description
Job ID:

1525
Position:

Legal Assistant
Location:

Tampa, FL
Practice Area:

Open Date:

Thursday, May 8, 2025
Pay Type:

Non-Exempt
Job Function:

Staff
Job Description:

POSITION SUMMARY

The legal assistant is a vital contributor to our legal teams. In this role, you will support the delivery of quality legal services to our clients by providing administrative and secretarial assistance to attorneys. Responsibilities range from complex and specialized secretarial tasks to administrative activities, while working collaboratively with others in the local office as well as personnel in other Bradley locations. This position generally supports a group of attorneys as a primary assignment and provides back-up assistance to others as needed.

ESSENTIAL FUNCTIONS

Provide excellent service to internal and external customers
Prepare routine correspondence, memoranda and legal documents including but not limited to pleadings notebooks, indexes, and exhibits
Accurately file court documents electronically and in document form, and be able to determine and follow any local or judge specific requirements related to same
Anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance)
Accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing
Accurately prepare and submit client intake forms
Establish and maintain appropriate files and records
Maintain control files of matters in progress and follows up to ensure that court ordered actions are competed
Utilize standard naming and profiling conventions when scanning, emailing and saving documents to the document management system
Update contact records in Outlook and firm databases
Periodically request pre-bills and statements for billing purposes and prepares statements for signatures and send out
Routinely review and follow-up on client deadlines and calendar appointments
Coordinates arrangements for meetings (i.e., depositions, mediations, interviews, etc.) and attorney travel
Assist with completing and tracking CLE compliance, presentations, and training programs, and organizing all other non-billable activities
Answer telephone, take messages, provide information, and receive information concerning matters related to the legal work handled by the assigned attorneys
Prepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages and interoffice mail
Must have the ability to master skills specific to the assigned practice group including such tasks as correspondence, spreadsheets, minutes, reports, and other documents
Provide assistance to legal and non-legal personnel as requested
When applicable, serve as a Notary Public
Other duties as assigned
Job Requirements:

REQUIREMENTS

Education: High School Diploma; Bachelor’s degree preferred

Experience: Prior experience as a legal assistant required; Construction Litigation experience strongly preferred.

Knowledge, Skills, and Abilities:

Demonstrated knowledge of legal terminology, legal documents and legal processes in litigation
Advanced computer skills including knowledge of MS Word, Outlook, Excel as well as document management systems, e-Filing and database software; NetDocs experience strongly preferred
Ability to learn and adapt to new software programs
Excellent oral and written communication skills
Accuracy, attention to detail and good organizational skills
Ability to work effectively and proactively under pressure in a fast-paced environment
Ability to coordinate multiple tasks concurrently and to meet deadlines
Strong client service focus and ability to work effectively in a team environment
Demonstrated initiative, flexibility, resiliency and ability to adapt to change
Self-motivation and ability to work with minimal supervision
Various physical activity may be required
Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status. Read more