Legal Assistant

Location

Birmingham, Cardiff

About The Job

Job summary

As a Legal Assistant, you will be welcomed into a dynamic and inclusive Legal team working to provide administrative support across the IOPC. The IOPC is on a journey to develop its culture, perspectives and ethos to support the organisation’s core outcomes and this is your opportunity to enter into the varied world of IOPC Legal, allowing you to develop your mindset and approaches to contribute to improving the police complaints system in England and Wales.

The Legal Assistant role acts as a member of the Legal Services Practice Management Team, providing a high quality administrative support service to the General Counsel, Senior Lawyers and Lawyers across the IOPC offices.

Job Description
• To provide high quality support services which support Legal Services as a whole and meet the needs of individual lawyers.
• To undertake archiving of the Legal paper files.
• To implement new systems, processes and ways of working and to contribute to the development and implementation of service plans, initiatives and projects.
• To maintain the Legal Services case management system, Tricostar, including the production of performance reports.
• To accurately collate and index bundles of documents, both in hard copy and electronically including for Court hearings and Misconduct Hearings
• Diary management for staff in Legal Services to include arranging meetings, booking venues, arranging catering, booking travel and accommodation etc.
• To deliver documents to Courts, Chambers and other offices.
• To create agenda’s for monthly team meetings and take the minutes of these meetings.
• To maintain and update where necessary the Legal Library and loose leaf books and manuals.
• To undertake basic financial tasks such as processing invoices and purchase orders, expenses for payment and cheque requests.
• Any other duties commensurate with the duties and grade of the post that may from time to time be directed.

Person specification

Essential Experience
• A good range of general administrative experience.
• High degree of organisational ability and attention to detail
• Self-starter, able to work unsupervised and on own initiative with the ability to prioritise and multi-task
• Excellent written and oral communication skills
• Excellent interpersonal skills, including tact, discretion and liaising with representatives from external organisations
• Good time management with the ability to evaluate competing priorities
• Demonstrable experience of team working ability
• Good IT skills, especially in relation to Microsoft Office products
• Ability to interrogate existing databases to produce management statistics.
• Able to travel to other IOPC venues and external organisations when required including occasional overnight stays.

Desirable Experience
• A good knowledge of legal processes either through training or practical experience.

Behaviours

We'll assess you against these behaviours during the selection process:
• Delivering at Pace
• Managing a Quality Service
• Working Together

Benefits

Alongside your salary of £26,765, Independent Office for Police Conduct contributes £7,753 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
• 27.5 days paid annual leave (increasing with service to 32.5 days)
• Options to carry over, buy or sell annual leave
• Civil Service pension
• Civil Service maternity leave package
• PAM employee assistance programme
• Access to Civil Service Sports Council (CSSC) membership
• Cycle to work scheme
• Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
• Car Leasing Scheme
• Staff networks focused on each of the protected characteristics – run for staff, by staff: Enable Network, Welsh Network, Pride and LGBTQI+ Network, Sex and Family Network, Race, Religion and Belief Network
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity behaviours

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours.

Throughout the recruitment process we will also assess your Experience, Strengths, and IOPC Values. As part of the application process, you will be asked to complete 3 sift questions based on the essential criteria.

Anticipated assessment and interview dates are late February 2025.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality Requirements

This job is broadly open to the following groups:
• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window) .

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :
• Name : recruitment@policeconduct.gov.uk
• Email : recruitment@policeconduct.gov.uk

Recruitment team
• Email : recruitment@policeconduct.gov.uk Read more