Legal Assistant, Real Estate

About us:

We are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients. We advise many of the largest and most ambitious organisations across all major regions of the globe.


At Herbert Smith Freehills we recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people. Our ambition is to help you achieve your goals.


The role:

Our industry leading Real Estate practice group are looking for a detail-oriented and proactive Legal Assistant to join the Melbourne team on an initial 18-month contract working Monday to Friday, +.00 am to 5.15 pm.


Joining two other Legal Assistants in the Real Estate team, you will play a pivotal role supporting a Partner and a team of lawyers. Your day will involve:

Delivering high quality, accurate work whilst managing deadlines, responding to changing and competing priorities.
Managing monthly billing processes including creation of pre-bills, editing, finalising and posting.
Managing Partners' internal and external appointments including diary management.
Organising national and international travel including organising visas where required
Assisting the wider Real Estate team with any ad-hoc administrative tasks.
Liaising with clients and internal stakeholders by phone, email and in-person using a very professional and personable manner.
Managing PEXA administration tasks.
Administering trusts, ensuring compliance with relevant regulations and timely management of trust accounts.

Skills experience:

You will be confident in decision making on behalf of senior stakeholders, have strong communication skills, and proven experience in assisting with large scale events.


To be successful in this role you will also have:

At least 18-months Legal Assistant experience.
Proven ability to uphold a high level of confidentiality.
Impeccable attention to detail.
Previous experience using PEXA.
Adaptability and think on your feet in a fast-paced environment with changing deadlines.
Tech savvy with a sound understanding of Microsoft Office Suite.
Previous experience in extensive calendar and inbox management.
Ability to anticipate Partner requirements to reduce administrative time.
Strong written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

We are not open to accepting applications from university students for this role.


What we offer:

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.


We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.


For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please copy this link into your browser - https://marketing.hsf.com/20/2+354/landing-pages/hsf-benefits.pdf


Applications:

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.


For a confidential conversation please contact Kara Powell, Recruitment Adviser on kara.powell@hsf.com. For all applications, please apply via this advertisement.


This vacancy is being managed directly by the Herbert Smith Freehills Recruitment team. Should we need assistance we will contact our preferred agencies. Read more