Verified Job
Back Office / Data Entry
Lease Administrator
Back Office / Data Entry
#678909
Remote / WFH
Job Description
Full job description
Mirvac has created some of Australia’s most iconic places, from thriving residential communities, to landmark offices and mixed-use precincts. At the heart of every project: a deep commitment to our customers, and an ambition to reimagine urban life.
With courage and imagination, we’re curating the future of Australia’s urban landscapes, creating places that foster connection, sustainability, and innovation.
Join us as we work towards building the imagine nation.
Our opportunity
The Lease Administrator will effectively manage the lease administration process from reviewing of offer documentations, facilitating the procuring of approvals through to lease execution, while building collaborative relationships with internal/ external stakeholders throughout the process.
What you’ll be doing:
Accurately preparing and being accountable for Heads of Agreement (HOA) in accordance with designated timelines and agreed terms.
Managing HOA process from acceptance of Broad Terms, by ensuring the HOA pack is issued, all documentation is executed and filed, and the information is accurately entered in Yardi (or other nominated system)
Preparing Disclosure Statements and issuing to tenants’ operators in line with the Retail Leases Act
Preparing Holdover and Vacate Notices for issuing to tenants/operators, with directive from Leasing Executive for content of such notices.
Review signed HOA, prepare LAF and submit for approval by internal/ external stakeholders.
Instruct and engage with panel lawyer in the administration of lease documentation, managing performance to minimize turnaround time.
Ensure lease documentation is prepared and negotiated in accordance with company policies and procedures
Review and issue Disclosure Statements to retailers
Effectively manage the timely return of all leases and associated documentation prior to retailer trade date
Contribute to improving processes, legal precedents, and template documentations
Assist with Due Diligence discovery and collating notices for Centre teams
What you’ll bring:
4+ years in a similar position
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise
Ability to think strategically, adapt to change, deal with ambiguity and complexity
Sound knowledge across legislation and policy standards pertaining to Retail Leases Act
Ability to process and interpret data and information with a high attention to detail
Working collaboratively within the Asset Management division and across Mirvac Group, and sharing learnings with employees and leveraging their experience
Ability to communicate at all levels and build effective and professional relationships with tenants, external lawyers, key stakeholders and colleagues
Ability to prioritise matters and meet conflicting deadlines
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.
Mirvac has created some of Australia’s most iconic places, from thriving residential communities, to landmark offices and mixed-use precincts. At the heart of every project: a deep commitment to our customers, and an ambition to reimagine urban life.
With courage and imagination, we’re curating the future of Australia’s urban landscapes, creating places that foster connection, sustainability, and innovation.
Join us as we work towards building the imagine nation.
Our opportunity
The Lease Administrator will effectively manage the lease administration process from reviewing of offer documentations, facilitating the procuring of approvals through to lease execution, while building collaborative relationships with internal/ external stakeholders throughout the process.
What you’ll be doing:
Accurately preparing and being accountable for Heads of Agreement (HOA) in accordance with designated timelines and agreed terms.
Managing HOA process from acceptance of Broad Terms, by ensuring the HOA pack is issued, all documentation is executed and filed, and the information is accurately entered in Yardi (or other nominated system)
Preparing Disclosure Statements and issuing to tenants’ operators in line with the Retail Leases Act
Preparing Holdover and Vacate Notices for issuing to tenants/operators, with directive from Leasing Executive for content of such notices.
Review signed HOA, prepare LAF and submit for approval by internal/ external stakeholders.
Instruct and engage with panel lawyer in the administration of lease documentation, managing performance to minimize turnaround time.
Ensure lease documentation is prepared and negotiated in accordance with company policies and procedures
Review and issue Disclosure Statements to retailers
Effectively manage the timely return of all leases and associated documentation prior to retailer trade date
Contribute to improving processes, legal precedents, and template documentations
Assist with Due Diligence discovery and collating notices for Centre teams
What you’ll bring:
4+ years in a similar position
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise
Ability to think strategically, adapt to change, deal with ambiguity and complexity
Sound knowledge across legislation and policy standards pertaining to Retail Leases Act
Ability to process and interpret data and information with a high attention to detail
Working collaboratively within the Asset Management division and across Mirvac Group, and sharing learnings with employees and leveraging their experience
Ability to communicate at all levels and build effective and professional relationships with tenants, external lawyers, key stakeholders and colleagues
Ability to prioritise matters and meet conflicting deadlines
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.
