Law Office Assistant 1|2 |02|5181|

Job description

JOB

This position is open to All Applicants.What You Will Be DoingThis position will provide clerical/secretarial support to the administrative law judges and paraprofessional staff in the Anchorage location of the Office of Administrative Hearings (OAH). The incumbent will assist the administrative law judges and paraprofessional staff with scheduling, case file management, and preparation of legal documents; will interact with the public and with agency clients; and will provide general administrative support. Our Organization, Mission, and CultureOAH's administrative law judges conduct prehearing and hearing proceedings to hear and resolve appeals. The incumbent will assist the administrative law judges and paraprofessional staff with scheduling, case file management, and preparation and distribution of legal documents, and will provide general administrative support. The Benefits of Joining Our TeamThis position enables the applicant to learn the workings of a tribunal, assist the judges with scheduling proceedings, and interface with the public, since the judges cannot speak to litigants outside the context of a formal proceeding. The incumbent will also learn a great deal about the work of many different state agencies. The position comes with great benefits, union representation, and participation in state retirement plan. OAH offers a streamlined promotional path to a Law Office Assistant II if hired on as a Law Office Assistant I.The Working Environment You Can Expect The Office of Administrative Hearings (OAH) is centrally located in downtown Anchorage. Our office on the top floor of the Robert B. Atwood Building offers stunning views of the Chugach Range and Anchorage Bowl, as well as walking distance to downtown attractions. Covered employee parking is available at no charge. OAH fosters a welcoming work environment which values employees’ skills and contributions. This challenging position is part of a friendly and supportive group of professional staff with years of experience and a high level of dedication. Who We Are Looking ForThe successful candidate for the Law Office Assistant position will be somebody who: Communicates well, Has excellent organizational skills, Pays attention to details, Treats others with respect, Has experience with Microsoft Office products. ProLaw or other case management software experience is a plus, as is prior experience working in a law office or tribunal setting. Effective interpersonal skills are highly valuable in this job setting.

EXAMPLE OF DUTIES

PI01A1 – Law Office Assistant 1One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications. Substitutions: Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience. An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience. Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience. PI01A2 – Law Office Assistant 2One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;OROne year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs. Substitutions: A bachelor’s degree in a legal field of study may substitute for the required experience. An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience. Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month). Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

SUPPLEMENTAL INFORMATION

Brandt HultbergAdministrative Officer 1Phone: +07-26+-04+6Fax: +07-26+-8172brandt.hultberg@gmail.com Read more