Qualifications
At least two (2) years of related work experience or Bachelor’s degree
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Strong written and verbal communication skills
Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities
Ability to handle and maintain confidential information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Benefits
Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life
That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance
Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence
Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses
Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work
Full time positions are eligible for a discretionary bonus and a comprehensive benefits package
From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career
Responsibilities
The Information Governance Analyst is responsible for managing Information Governance initiatives to ensure compliance with laws, regulations, and policies
This position involves understanding and maintaining policies and procedures to ensure the proper management and protection of information across the Firm
The Information Governance Risk and Compliance Analyst works on product related to Client Transfers, including the on-boarding and off-boarding of attorneys and clients
This role manages electronically stored information (ESI) by maintaining a thorough working and training knowledge of the technology systems used by the Information Governance Risk and Compliance Department
The Information Governance Analyst works under minimal supervision and relies on limited experience and judgment to plan and accomplish goals
This position will report directly to the Information Governance Manager
Understand all aspects of the Firm’s Information Governance Policy and articulate relative obligations to Firm stakeholders by working directly with attorneys, paralegals, and various staff members
Resolve attorney and staff inquiries relating to Information Governance policies and procedures
Coordinate the proper identification, transfer, and collection of all responsive materials relating specifically to an attorney departure, lateral acquisition, legal hold, or client transfer
Transfer electronic records to and from the Firm’s Document Management System (iManage) and other related repositories
Enforce compliance to fulfill the Firm’s ethical and regulatory requirements to manage, implement, and secure sensitive or protected data
Provide input on the use of technology solutions such as workflows, integrations, and analytics
Ensure electronic data and metadata are imported accurately, classified and assigned to the corresponding client/matter workspaces
Ensure outbound (off-boarding) digital record transfers are accurately documented and classified into a repository for due diligence tracking (ServiceNow)
Develop and maintain positive working relationships with attorneys, both on-boarding and off-boarding, to aid in their transition to / from the Firm
Utilize FTP server technology (Titan File), security and encryption controls (7-zip), metadata structure (Prosperoware Milan), database reporting, and critical system dependencies
Establish client service relationships and collaboration with personnel from both Legal and Business Operations
Assist in the development, implementation, and maintenance of best practices related to the use of technology and workflow processes
Develop and implement information governance compliance procedures, documentation, educational materials, and a portfolio of internal controls in accordance with industry best practices
Coordinate the implementation of appropriate security for information relating to workspaces / folders within Information Governance systems
Participates in other special projects as assigned
While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
Employee must occasionally lift up to twenty (20) pounds
Job description
Build your big career with the firm that does Big Law, Better. McDermott Will Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault, and the Human Rights Campaign, among others.
At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.
With Us, You’ll Find
• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for diverse perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.
Job Description
Position Summary:
The Information Governance Analyst is responsible for managing Information Governance initiatives to ensure compliance with laws, regulations, and policies. This position involves understanding and maintaining policies and procedures to ensure the proper management and protection of information across the Firm. The Information Governance Risk and Compliance Analyst works on product related to Client Transfers, including the on-boarding and off-boarding of attorneys and clients. This role manages electronically stored information (ESI) by maintaining a thorough working and training knowledge of the technology systems used by the Information Governance Risk and Compliance Department. The Information Governance Analyst works under minimal supervision and relies on limited experience and judgment to plan and accomplish goals. This position will report directly to the Information Governance Manager.
Essential Functions And Responsibilities
• Understand all aspects of the Firm’s Information Governance Policy and articulate relative obligations to Firm stakeholders by working directly with attorneys, paralegals, and various staff members
• Resolve attorney and staff inquiries relating to Information Governance policies and procedures
• Coordinate the proper identification, transfer, and collection of all responsive materials relating specifically to an attorney departure, lateral acquisition, legal hold, or client transfer
• Transfer electronic records to and from the Firm’s Document Management System (iManage) and other related repositories
• Enforce compliance to fulfill the Firm’s ethical and regulatory requirements to manage, implement, and secure sensitive or protected data
• Provide input on the use of technology solutions such as workflows, integrations, and analytics
• Ensure electronic data and metadata are imported accurately, classified and assigned to the corresponding client/matter workspaces
• Ensure outbound (off-boarding) digital record transfers are accurately documented and classified into a repository for due diligence tracking (ServiceNow)
• Develop and maintain positive working relationships with attorneys, both on-boarding and off-boarding, to aid in their transition to / from the Firm
• Utilize FTP server technology (Titan File), security and encryption controls (7-zip), metadata structure (Prosperoware Milan), database reporting, and critical system dependencies
• Establish client service relationships and collaboration with personnel from both Legal and Business Operations
• Assist in the development, implementation, and maintenance of best practices related to the use of technology and workflow processes
• Develop and implement information governance compliance procedures, documentation, educational materials, and a portfolio of internal controls in accordance with industry best practices
• Coordinate the implementation of appropriate security for information relating to workspaces / folders within Information Governance systems
• Participates in other special projects as assigned
Job Specifications
Required Education Experience
• At least two (2) years of related work experience or Bachelor’s degree
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
Preferred Experience
• Law firm experience
• Document Management System (iManage or NetDocs) experience
• Prosperoware Milan experience
• ServiceNow experience
- JL1
- Hybrid
Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.
Target Hiring Range $58,000 - $87,000
Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office.
Physical Demands And Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
• While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
• Employee must occasionally lift up to twenty (20) pounds
Work Environment
Typical indoor office environment
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
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