Verified Job
Back Office / Data Entry
Immigration Assistant
Back Office / Data Entry
#54018
Remote / WFH
Shannex
Job Description
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.
Additional benefits include:
Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About the Opportunity
Provide professional, confidential administrative support to the Shannex Immigration team
Assists the Immigration Consultants with the collection of required documentation in preparation for the newcomer’s application to the appropriate immigration stream
Collects the required information and documentation from newcomer employees for immigration applications and processes
Assists with the drafting of immigration applications, as well as edit and finalize, as required
Implements and manages administrative processes in support of our foreign workers and resolves administrative issues and concerns
Tracks, arranges and monitors couriers
Completes bi-weekly immigration file audit
Reviews, organizes, and manages confidential documentation
Tracks foreign workers on implied status and escalates to Lead Immigration Consultant as necessary
Maintains (electronic and paper) foreign worker documents and file retrieval.
Tracks government application fees and other immigration related expenses
Maintain and manage comprehensive immigration files
Manage confidential documentation and communication
Performs additional related duties as required
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
A relevant post-secondary education
Minimum two (2) years of experience in a related field
A keen eye for detail, are known for your high standards and are meticulous with your work and adhere to process standards
Experience working in a Human Resources or Immigration department considered an asset.
Proficiency in Microsoft Office Suite
Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
Basic knowledge of immigration processes and foreign worker programs
Previous experience working in immigration, as a paralegal or in a regulatory environment with a focus on the Atlantic Immigration Program, Nova Scotia Nominee Program and/or the New Brunswick Nominee Program is preferred
Additional benefits include:
Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
Life, travel, and other insurances
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (5% employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
Access to continuing education and training through Shannex’s Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety
About the Opportunity
Provide professional, confidential administrative support to the Shannex Immigration team
Assists the Immigration Consultants with the collection of required documentation in preparation for the newcomer’s application to the appropriate immigration stream
Collects the required information and documentation from newcomer employees for immigration applications and processes
Assists with the drafting of immigration applications, as well as edit and finalize, as required
Implements and manages administrative processes in support of our foreign workers and resolves administrative issues and concerns
Tracks, arranges and monitors couriers
Completes bi-weekly immigration file audit
Reviews, organizes, and manages confidential documentation
Tracks foreign workers on implied status and escalates to Lead Immigration Consultant as necessary
Maintains (electronic and paper) foreign worker documents and file retrieval.
Tracks government application fees and other immigration related expenses
Maintain and manage comprehensive immigration files
Manage confidential documentation and communication
Performs additional related duties as required
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
A relevant post-secondary education
Minimum two (2) years of experience in a related field
A keen eye for detail, are known for your high standards and are meticulous with your work and adhere to process standards
Experience working in a Human Resources or Immigration department considered an asset.
Proficiency in Microsoft Office Suite
Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
Basic knowledge of immigration processes and foreign worker programs
Previous experience working in immigration, as a paralegal or in a regulatory environment with a focus on the Atlantic Immigration Program, Nova Scotia Nominee Program and/or the New Brunswick Nominee Program is preferred
