Verified Job
Marketing
Hybrid Executive Assistant to 3 Founders at Marketing Agency
Marketing
#439079
Remote / WFH
Job Description
A digital marketing agency headquartered in ATL looking for an executive assistant role to three Co-Founders. The office is in Buckhead and the firm also has an office in Nashville and a total of 118 employees. The current EA has been promoted internally. The firm has grown in the last 5 years and has some prominent clients in entertainment. The role is in office Mon-Thurs and remote on Fridays. The execs do not all need the same level of support. One will be the primary. The dress code is casual-jeans OK and the office has an exciting vibe.
About the Job:
Provide comprehensive administrative support to the Partners, including managing their calendars, scheduling meetings, and coordinating travel arrangements
Assist in the preparation of key documents as needed, such as meeting agendas, notes, and follow-up action items
Manage and prioritize incoming communications and ensure timely responses
Coordinate and organize in person client and leadership meetings
Handle confidential information with discretion and integrity
Assist in the management of key client relationships, ensuring that the Partners are well prepared for client interactions
Conduct office administration tasks as needed
Perform other administrative duties as assigned
Attend and take notes during meetings, distribute agendas, and coordinate follow-up actions
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Vet and prioritize emails
Process expense reports
Limited off-hour availability
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university a plus
Background working at a marketing, PR or ad agency a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Flexibility to adapt to changing priorities and handle unexpected challenges with grace
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Benefits (medical, dental, vision), Life Insurance, Disability, Unlimited PTO, 401k match, Parental Leave, Life and Disability Insurance, Free Parking
Hours: 10-6
About the Job:
Provide comprehensive administrative support to the Partners, including managing their calendars, scheduling meetings, and coordinating travel arrangements
Assist in the preparation of key documents as needed, such as meeting agendas, notes, and follow-up action items
Manage and prioritize incoming communications and ensure timely responses
Coordinate and organize in person client and leadership meetings
Handle confidential information with discretion and integrity
Assist in the management of key client relationships, ensuring that the Partners are well prepared for client interactions
Conduct office administration tasks as needed
Perform other administrative duties as assigned
Attend and take notes during meetings, distribute agendas, and coordinate follow-up actions
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Vet and prioritize emails
Process expense reports
Limited off-hour availability
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university a plus
Background working at a marketing, PR or ad agency a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Flexibility to adapt to changing priorities and handle unexpected challenges with grace
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Benefits (medical, dental, vision), Life Insurance, Disability, Unlimited PTO, 401k match, Parental Leave, Life and Disability Insurance, Free Parking
Hours: 10-6
