HSE Administration Officer

You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.

We are a leading Australian property group that own, operate and develop a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets. We employ over 1300 people across 120 parks and communities, with offices in the 3 eastern seaboard states.
Here at Ingenia, you can enjoy working within an organisation that genuinely cares for its people and is committed to creating communities where our residents and visitors can truly belong.
About The Role

Ingenia is currently seeking a dedicated Administration Officer to join our Health, Safety, and Environment (HSE) team in a permanent role.
In this position, you will play a key role in supporting the HSE team by ensuring the smooth operation of systems, maintaining accurate data entry and reporting, and providing reliable day-to-day administrative assistance.

If you're an organised and detail-oriented administrator with a passion for efficiency, we’d love to hear from you!

Key Accountabilities

Manage contractor compliance processes, including account setup, maintaining up-to-date records, and ensuring documentation is complete and current
Review, track, and vet contractor-submitted documents such as insurances, licences, and safety documents
Track expiry dates of key documents and ensure timely follow-up for renewals
Compile and prepare data to support monthly and ad hoc reporting requirements
Maintain a structured electronic filing system in line with company procedures
Identify gaps or inconsistencies
Process purchase orders and invoices for approval and payment
Manage the central HSE inbox: triage incoming emails and respond or redirect as needed
Draft and edit HSE documentation including templates, reports, and registers
Assist with the preparation and formatting of documents, reports, and meeting materials
Provide administrative support for audits, investigations, and compliance checks
Maintain version control of HSE documents and forms
Coordinate stationery, PPE supplies, and administrative needs of the team
Create training files and presentations
About You

You’re someone who takes pride in delivering high-quality administrative support with a focus on clarity, efficiency, and service.

Previous experience in an administrative role, ideally in a dynamic environment
Strong proficiency in Microsoft Office Suite (especially Excel, Outlook and Word)
Excellent attention to detail and a high standard of data accuracy
Demonstrated initiative and ability to prioritise tasks independently
Strong written and verbal communication skills
Good organisation and time management skills
Comfortable engaging with a range of internal and external stakeholders in a courteous and professional manner
Familiarity with Health and Safety or Contractor Management systems – preferred
Experience in a safety, compliance, or operational support environment - preferred
Culture and Benefits
In return, we offer a competitive package, flexibility (including working from home for some roles), extensive training and development, career progression and generous reward and recognition programs including some amazing discounts at our Holiday Parks... so come join the team and apply now! We look forward to receiving your application. Please note that to be considered for this role you must be able to work in Australia and provide evidence of working rights. All employees of Ingenia Communities must undergo a National Police Check. Read more