HR, Operations & Executive Secretary

Job Title: HR, Operations & Executive Secretary

Employer: NextGen Medworks Medical Equipment LLC

Location: Bangalore/ India

Employment Type : Full Time

Reports To: Chief Executive Officer

Job Summary

We are seeking a highly organized, proactive, and dependable professional to manage Human Resources, Office Operations, and Executive Secretarial responsibilities. The ideal candidate will support the leadership team by ensuring smooth administrative operations, coordinating HR activities, maintaining compliance, and providing executive-level administrative support. This role requires excellent communication, multitasking, and organizational skills in a fast-paced healthcare environment.

Key Responsibilities

Human Resources
• Manage end-to-end recruitment, onboarding, and employee documentation.
• Maintain employee records, attendance, leave, and HR databases.
• Coordinate payroll inputs with the finance team.
• Support employee engagement, performance management, and training initiatives.
• Ensure compliance with labor laws, company policies, and statutory requirements.
• Handle employee queries and maintain confidential HR information.

Operations
• Coordinate day-to-day administrative and operational activities.
• Monitor office operations and ensure efficient workflow across departments.
• Coordinate with clinical, administrative, and support teams.
• Maintain operational records, reports, and dashboards.
• Liaise with vendors, service providers, and facility management.
• Support audits, quality initiatives, and regulatory compliance.
• Identify opportunities to improve operational efficiency.

Executive Secretary
• Manage the calendars, appointments, and travel arrangements of senior management.
• Organize meetings, prepare agendas, record minutes, and track action items.
• Draft letters, presentations, reports, and official correspondence.
• Maintain confidential documents and executive records.
• Coordinate communication between management, employees, clients, and external stakeholders.
• Assist with special projects and strategic initiatives assigned by leadership.

Required Skills
• Strong knowledge of HR processes and Indian labor laws.
• Excellent administrative and operational management skills.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with HRMS/ERP systems is an advantage.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Excellent interpersonal and stakeholder management skills.

Key Competencies
• Leadership and coordination
• Time management
• Attention to detail
• Planning and execution
• Process improvement
• Team collaboration
• Professional ethics and integrity
• Adaptability and initiative
• Performance Indicators (KPIs)
• Timely recruitment and onboarding.
• Employee record accuracy and HR compliance.
• Smooth day-to-day office operations.
• Timely preparation of reports and meeting documentation.
• Efficient coordination with internal and external stakeholders.
• Compliance with statutory and organizational requirements.
• High levels of executive support and administrative efficiency.

To Apply: Send your CV: mailto:HR@nextgenmedworks.com with the subject “HR, Operations & Executive Secretary”