HR Assistant - HMP Peterborough and HMP Bronzefield

Job Introduction

What We Are Offering
• Up to £25,000, depending on experience
• Permanent and full-time position
• 37.5 hours per week, Monday to Friday.
• Hybrid role with some time being spent at HMP Peterborough, HMP Bronzefield and some days from home (open for discussion).
• Please see attached benefits guide for everything we have to offer

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Your Role as a HR Assistant

As an HR Administrator at HMP Peterborough and HMP Bronzefield, you will be a vital part of the HR team, ensuring smooth and efficient administrative processes. You will be responsible for managing and maintaining HR records, processing employee data, and supporting with month-end HR reporting. A key aspect of your role will involve handling general HR queries, directing employees and managers to the appropriate services, and ensuring compliance with HR policies and GDPR regulations.

You will also provide essential support for recruitment and vetting processes, assisting with interview assessments, new starter set-ups, and compliance checks. Additionally, you will coordinate HR-related meetings, take minutes during disciplinary proceedings, and oversee the administration of key documents, including absence records, payroll changes, and employee lifecycle data.

Your role will require strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. You will work closely with managers and employees, ensuring that all HR documentation is accurate, up-to-date, and processed in a timely manner.

Please see the attached job description for a more detailed list of the main responsibilities.

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The Ideal Candidate

Essential
• Proven experience in an administrative role within a fast-paced environment.
• Strong organisational and time management skills.
• IT competency, particularly in Microsoft Word, Excel, Outlook, and Teams.
• High accuracy and attention to detail.
• Effective communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Professionalism and resilience.

Desirable
• Previous experience in an HR-related role.
• Experience using SAP (HR).
• Advanced Microsoft Excel skills.

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Why join us?

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

To Be Considered For An Interview You Must
• have a disability defined by the Equality Act 2010 .
• provide evidence in your application that you meet the minimum criteria in the job description.
• meet all of the qualifications, skills or experience defined as essential.

Attached documents
• HR Administrator - HMP Peterborough JD.docx
• Sodexo Benefits Reward Guide.pdf