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Front Office Executive
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#313506
Full Time
Job Description
Dear Candidates,
Greetings!
We would like to present an opportunity for the position of Front Office Executive Cum Admin with our leading clients in Shipping Industry.
Location : Powai / Andheri / Bandra
Roles Responsibilities -
• Attending all in/out telephone calls, manning the desk and passing on messages to resp. employees, postage couriers (Keeping entry in register). Ensure confidentiality as directed.
• Welcoming and guiding guests/visitors/ship crew in the office. Ensure no delays.
• Handling ship crew mail packet delivery.
• Managing decorum of the reception area, front desk and all the meeting rooms.
• Managing EPABX system along with PA system Operation.
• Managing Repairs and Maintenance of the premises with the help of onboard vendors.
• Allocate work to housekeeping staff monitoring housekeeping work, prepare timetable and periodic review with improvement plan.
• Dealing with HK agencies authorities in case of any concern/requirement/dispute
• Keeping track of AMC services such as pest control, Air conditioners, coffee machines etc.
• Keeping stock of stationery/Pantry items and other office consumables
• Should be familiar with purchasing of various products required for Admin department and managing office
• Dealing with courier agencies and internal stakeholders and generating periodic MIS
• Managing inventory of actuals vs budget expenses of the department
• Inventory of monthly billing of the department
• Follow up with the finance team for vendor payments and keeping record of the same
• Should be familiar with organising of various employee engagement activities
• Various arrangements for crew seminars, training etc.
• Supporting Companys Annual events
• Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance
• Provide assistance to HR, accounts, crewing other departments if when required.
If interested, request you to kindly share the below-mentioned details for our perusal -
- Updated CV -
- Current Salary -
- Expected Salary -
• Notice Period (How soon can you join?)
- Current Location -
• Reason for job change -
This job is provided by Shine.com
Greetings!
We would like to present an opportunity for the position of Front Office Executive Cum Admin with our leading clients in Shipping Industry.
Location : Powai / Andheri / Bandra
Roles Responsibilities -
• Attending all in/out telephone calls, manning the desk and passing on messages to resp. employees, postage couriers (Keeping entry in register). Ensure confidentiality as directed.
• Welcoming and guiding guests/visitors/ship crew in the office. Ensure no delays.
• Handling ship crew mail packet delivery.
• Managing decorum of the reception area, front desk and all the meeting rooms.
• Managing EPABX system along with PA system Operation.
• Managing Repairs and Maintenance of the premises with the help of onboard vendors.
• Allocate work to housekeeping staff monitoring housekeeping work, prepare timetable and periodic review with improvement plan.
• Dealing with HK agencies authorities in case of any concern/requirement/dispute
• Keeping track of AMC services such as pest control, Air conditioners, coffee machines etc.
• Keeping stock of stationery/Pantry items and other office consumables
• Should be familiar with purchasing of various products required for Admin department and managing office
• Dealing with courier agencies and internal stakeholders and generating periodic MIS
• Managing inventory of actuals vs budget expenses of the department
• Inventory of monthly billing of the department
• Follow up with the finance team for vendor payments and keeping record of the same
• Should be familiar with organising of various employee engagement activities
• Various arrangements for crew seminars, training etc.
• Supporting Companys Annual events
• Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance
• Provide assistance to HR, accounts, crewing other departments if when required.
If interested, request you to kindly share the below-mentioned details for our perusal -
- Updated CV -
- Current Salary -
- Expected Salary -
• Notice Period (How soon can you join?)
- Current Location -
• Reason for job change -
This job is provided by Shine.com
