Facility Services Coordinator

Full job description
The position helps provide and maintain facilities for Church members, visitors, and friends to worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility should 1) Provide a spiritual setting for worship, and 2) Present an image of reverence and dignity in the community.
This position, under the direction of the Facility Services Supervisor:

Assists two or more Facilities Management Groups (FMG) to help ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement
Provides administrative and clerical support to two or more Facilities Management workgroups
This is an individual contributor role

Customer Support Focus

Acts as the first point of contact for all incoming phone and email queries for the FMG and responds to customers in a timely manner
Supports provision of access to facilities
Work order management and execution
Partners with Facility Manager, IFM provider and other team members to accomplish tasks
Performs other office and administrative duties as assigned
Finance Focus

Updates and maintains digital files for projects and other information for the FMG
Prepares purchase requisitions, processes invoices, prepares financial reports, tracks materials and services, communicates frequently with vendors, contractors and providers
Places orders for equipment and updates inventory
Other administrative and office duties as assigned

Three years diverse clerical experience
Demonstrated computer skills and experience including Microsoft Applications (Excel, Word, OneNote, Teams), and aptitude to learn other software applications as needed
Strong communication skills, including professional phone etiquette and effective business writing
Basic business accounting skills, including understanding of invoices, purchase orders, contracts
Organizational skills including filing, scheduling, time management and prioritization
Demonstrated customer service skills and an understanding of customer service principles
Ability to respond quickly to change, work in a fast-paced environment and develop a flexible, innovative approach to problems
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time and using computer monitors/equipment.
This remote position can be done at home or at a Church owned facility with occasional travel for region or team meetings. Successful candidate will work within one time zone of supported FMGs with core hours between 9 am – 3 pm. Remaining 2 hours can be worked before or after core hours.
Preferred:

Two years post high school education Read more