Verified Job
Healthcare
Facilities Coordinator
Healthcare
#34927
Remote / WFH
LDK Healthcare
Job Description
About LDK Seniors Living
LDK Seniors’ Living vision is for every senior Australian to be treated with Love, Decency & Kindness in their ageing journey. Our core values of Love, Decency & Kindness underpin our culture and guide every aspect of everything we do for our residents and our team members. All LDK villages combine the best part of retirement living and aged care to deliver our unique One Move Promise® – our guarantee that once our residents call LDK home, they will never have to move again.
About Greenway Views
LDK Seniors’ Living’s flagship village, Greenway Views, is in Greenway, Tuggeranong in Canberra, opposite the South Point shopping centre and walking distance to the Tuggeranong town centre. The village consists of 327 apartments, spread over five buildings that is about half a kilometre long from end-to-end. Greenway Views is home to nearly 400 residents over the age of 65. The village has over 6,000 square metres of communal space facilitating social connectedness and a vibrant village community. LDK delivers lifestyle-for-life through a variety of age-friendly facilities, amenities and activities for both independent and non-independent residents. On-site facilities include a gym, art centre, chapel, dance room, theatre, library, cafes,restaurants, village shed, barber shop, hairdresser, medical consultation room, grocer, purpose designed meeting spaces and a dog park.
About the role
Reporting to the Facilities Manager, the Facilities Coordinator provides essential administrative and operational assistance, ensuring smooth coordination of contractor activities, compliance with safety standards, and efficient communication across staff and residents. This position plays a key role in maintaining compliance, managing schedules, and supporting the overall functionality of the facilities team.
Responsibilities include, but are not limited to:
Cross-checking the site inspections calendar to ensure they are performed in a timely manner
Flagging overdue services
Organising contractor site visits
Expedite communication on services and liaise with residents when schedule is required
Following up on reports after service completion
Conduct contractor inductions and ensure adherence to site protocols
Verify contractor compliance with insurance and Safe Work Method Statements (SWMS).
Capture and assign WHS responsibilities within the facilities team
Efficiently vet and manage incoming emails for prioritization and response.
Liaise with residents regarding contractor appointments and service updates.
Take minutes and maintain accurate notes for staff meetings.
Conduct staff site inductions and maintain induction records.
About you
Previous experience in administrative support or facilities coordination preferred.
Knowledge of WHS compliance and contractor management processes desirable.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Attention to detail and commitment to compliance standards.
Proficiency in Microsoft Office Suite and familiarity with systems like Dext, Xero.
Our Employee Value Proposition
LDK villages have established a reputation of being ‘truly happy places’ for residents. We know that this can only be achieved if our team feel connected, respected and valued. When you join LDK, you will be joining a for-purpose, values-led, people-first organisation that empowers and invests in our employees to develop, nurture and grow individual professional capability. You will work in a friendly, open and welcoming environment.
Benefits:
Competitive salary package
Free on-site parking
Purchased leave options, giving you the flexibility to take extra time off when you need it
Salary packaging with novated leasing options
Rewards and retail discounts program
Free daily coffee/tea/standard beverage for all staff
Continuous professional development and promotion opportunities
Excellent company culture underpinned by Love, Decency and Kindness (LDK)
Beautiful workplace environment at all our villages
On-site cafes and restaurants available to staff
Celebration of cultural events amongst staff and residents
Employee referral bonus and retention bonus
How to apply
People who join LDK inherently possess and practice LDK values in their daily life. They have a desire and passion to apply these values toward a fulfilling purpose of caring for older people and want to work together with a team that are highly committed to the LDK vision.
If this sounds like you, and LDK sounds like the place you’ve been looking for, we would love to hear from you.
Please click on the “apply” button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.
LDK Seniors’ Living vision is for every senior Australian to be treated with Love, Decency & Kindness in their ageing journey. Our core values of Love, Decency & Kindness underpin our culture and guide every aspect of everything we do for our residents and our team members. All LDK villages combine the best part of retirement living and aged care to deliver our unique One Move Promise® – our guarantee that once our residents call LDK home, they will never have to move again.
About Greenway Views
LDK Seniors’ Living’s flagship village, Greenway Views, is in Greenway, Tuggeranong in Canberra, opposite the South Point shopping centre and walking distance to the Tuggeranong town centre. The village consists of 327 apartments, spread over five buildings that is about half a kilometre long from end-to-end. Greenway Views is home to nearly 400 residents over the age of 65. The village has over 6,000 square metres of communal space facilitating social connectedness and a vibrant village community. LDK delivers lifestyle-for-life through a variety of age-friendly facilities, amenities and activities for both independent and non-independent residents. On-site facilities include a gym, art centre, chapel, dance room, theatre, library, cafes,restaurants, village shed, barber shop, hairdresser, medical consultation room, grocer, purpose designed meeting spaces and a dog park.
About the role
Reporting to the Facilities Manager, the Facilities Coordinator provides essential administrative and operational assistance, ensuring smooth coordination of contractor activities, compliance with safety standards, and efficient communication across staff and residents. This position plays a key role in maintaining compliance, managing schedules, and supporting the overall functionality of the facilities team.
Responsibilities include, but are not limited to:
Cross-checking the site inspections calendar to ensure they are performed in a timely manner
Flagging overdue services
Organising contractor site visits
Expedite communication on services and liaise with residents when schedule is required
Following up on reports after service completion
Conduct contractor inductions and ensure adherence to site protocols
Verify contractor compliance with insurance and Safe Work Method Statements (SWMS).
Capture and assign WHS responsibilities within the facilities team
Efficiently vet and manage incoming emails for prioritization and response.
Liaise with residents regarding contractor appointments and service updates.
Take minutes and maintain accurate notes for staff meetings.
Conduct staff site inductions and maintain induction records.
About you
Previous experience in administrative support or facilities coordination preferred.
Knowledge of WHS compliance and contractor management processes desirable.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Attention to detail and commitment to compliance standards.
Proficiency in Microsoft Office Suite and familiarity with systems like Dext, Xero.
Our Employee Value Proposition
LDK villages have established a reputation of being ‘truly happy places’ for residents. We know that this can only be achieved if our team feel connected, respected and valued. When you join LDK, you will be joining a for-purpose, values-led, people-first organisation that empowers and invests in our employees to develop, nurture and grow individual professional capability. You will work in a friendly, open and welcoming environment.
Benefits:
Competitive salary package
Free on-site parking
Purchased leave options, giving you the flexibility to take extra time off when you need it
Salary packaging with novated leasing options
Rewards and retail discounts program
Free daily coffee/tea/standard beverage for all staff
Continuous professional development and promotion opportunities
Excellent company culture underpinned by Love, Decency and Kindness (LDK)
Beautiful workplace environment at all our villages
On-site cafes and restaurants available to staff
Celebration of cultural events amongst staff and residents
Employee referral bonus and retention bonus
How to apply
People who join LDK inherently possess and practice LDK values in their daily life. They have a desire and passion to apply these values toward a fulfilling purpose of caring for older people and want to work together with a team that are highly committed to the LDK vision.
If this sounds like you, and LDK sounds like the place you’ve been looking for, we would love to hear from you.
Please click on the “apply” button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.
