Verified Job
Legal
Facilities Compliance Administration Officer
Legal
#728467
Remote / WFH
Spotlight
Job Description
Spotlight Group is seeking a motivated Facilities Compliance Administration Officer to join our Facilities and Services team in a 12 months contract role, reporting to the Facilities Engagement and Coordination Manager you will play a crucial role in ensuring our property portfolio remains compliant with all relevant legislation and internal/external policies.
This is a Hybrid role with work flexibility
What You Will Be Doing:
Essential Service Compliance: Organise and manage compliance audits, inspections, and documentation for essential services, coordinating with relevant stakeholders and authorities.
Compliance Defect and Action Tracking: Maintain and report on the status of, outstanding actions for defects and non-conformances items within the team.
Asbestos Audits: Schedule and manage asbestos audits, ensuring compliance with regulations and tenant notification.
Vertical Transport & Backflow: Oversee the registration and maintenance of vertical transport systems and backflow prevention devices.
Manage Changes to Sites: Making sure processes and documents are set up/ updated for new sites or tenants to ensure on-going success of compliance for our sites.
About You:
You must have at least 2+ years' experience within a Facilities Management Team
Strong customer service, interpersonal and communication skills, including negotiation and relationship-building.
Strong understanding of building compliance and maintenance.
Proven experience in developing & delivering Standard Operating Processes within Facilities.
A natural problem solver with an analytical approach and strong attention to detail.
Organised and comfortable multi-tasking and prioritising.
Strong Skills in Excel Spreadsheets and Proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
At Spotlight Retail Group, you will:
Work in a dynamic and fast-paced environment where creativity and innovation are encouraged.
Be part of a passionate and talented team dedicated to delivering exceptional customer experiences and can make a real impact on the success of a leading retail brand.
What’s in it for you?
Spotlight Retail Group prides itself on providing its team members incredible career growth and opportunities as part of the SRG team, we can offer you:
A dynamic work environment where creativity and innovation are encouraged.
Be part of a passionate and talented team dedicated to delivering exceptional customer experiences.
Have the opportunity to make a real impact on the success of a leading retail brand.
Enjoy a competitive salary and benefits package including career development opportunities, profit sharing, and team member discounts.
Exposure to key senior stakeholders in one of Australia’s largest Retailers
A culture that rewards initiative and creativity
Centrally located office, close to South Melbourne Market, Work Flexibility
Team Discounts, EAP, Gym Membership Discounts and more
Who We Are:
Spotlight Group Holdings (SGH) is a privately held $3bn+ Australian parent company which controls, operates and invests in a diverse set of businesses and assets.
SGH is one of Australia's largest privately-owned and operated family business, comprising of the Spotlight Retail Group, the Spotlight Property Group, Spotlight Group Investments, Spotlight Direct Investments and the Spotlight Charitable Foundation.
Comprising of the long term existing iconic brands in Spotlight, Anaconda and Mountain Designs, together with the exciting addition of Harris Scarfe, SRG is acknowledged as market leaders within the Australian retail space.
To apply, please complete our online application form and submit an up-to-date resume and cover letter.
You must have unrestricted working rights in Australia to be considered for this position
Only shortlisted candidates will be contacted
No agency enquiries or applications please
Advertised: 07 Jul 2026 AUS Eastern Standard Time
Applications close:
This is a Hybrid role with work flexibility
What You Will Be Doing:
Essential Service Compliance: Organise and manage compliance audits, inspections, and documentation for essential services, coordinating with relevant stakeholders and authorities.
Compliance Defect and Action Tracking: Maintain and report on the status of, outstanding actions for defects and non-conformances items within the team.
Asbestos Audits: Schedule and manage asbestos audits, ensuring compliance with regulations and tenant notification.
Vertical Transport & Backflow: Oversee the registration and maintenance of vertical transport systems and backflow prevention devices.
Manage Changes to Sites: Making sure processes and documents are set up/ updated for new sites or tenants to ensure on-going success of compliance for our sites.
About You:
You must have at least 2+ years' experience within a Facilities Management Team
Strong customer service, interpersonal and communication skills, including negotiation and relationship-building.
Strong understanding of building compliance and maintenance.
Proven experience in developing & delivering Standard Operating Processes within Facilities.
A natural problem solver with an analytical approach and strong attention to detail.
Organised and comfortable multi-tasking and prioritising.
Strong Skills in Excel Spreadsheets and Proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
At Spotlight Retail Group, you will:
Work in a dynamic and fast-paced environment where creativity and innovation are encouraged.
Be part of a passionate and talented team dedicated to delivering exceptional customer experiences and can make a real impact on the success of a leading retail brand.
What’s in it for you?
Spotlight Retail Group prides itself on providing its team members incredible career growth and opportunities as part of the SRG team, we can offer you:
A dynamic work environment where creativity and innovation are encouraged.
Be part of a passionate and talented team dedicated to delivering exceptional customer experiences.
Have the opportunity to make a real impact on the success of a leading retail brand.
Enjoy a competitive salary and benefits package including career development opportunities, profit sharing, and team member discounts.
Exposure to key senior stakeholders in one of Australia’s largest Retailers
A culture that rewards initiative and creativity
Centrally located office, close to South Melbourne Market, Work Flexibility
Team Discounts, EAP, Gym Membership Discounts and more
Who We Are:
Spotlight Group Holdings (SGH) is a privately held $3bn+ Australian parent company which controls, operates and invests in a diverse set of businesses and assets.
SGH is one of Australia's largest privately-owned and operated family business, comprising of the Spotlight Retail Group, the Spotlight Property Group, Spotlight Group Investments, Spotlight Direct Investments and the Spotlight Charitable Foundation.
Comprising of the long term existing iconic brands in Spotlight, Anaconda and Mountain Designs, together with the exciting addition of Harris Scarfe, SRG is acknowledged as market leaders within the Australian retail space.
To apply, please complete our online application form and submit an up-to-date resume and cover letter.
You must have unrestricted working rights in Australia to be considered for this position
Only shortlisted candidates will be contacted
No agency enquiries or applications please
Advertised: 07 Jul 2026 AUS Eastern Standard Time
Applications close:
