Executive Assistant to Managing Director

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate should be discreet, efficient, and capable of managing multiple priorities in a fast-paced environment.

This role requires strong coordination skills, business understanding, and the ability to act as a bridge between leadership and internal/external stakeholders.

Key Responsibilities
• Manage and maintain the MDs/Directors calendar, appointments, and travel schedules
• Prioritize meetings and ensure optimal time management
• Prepare meeting agendas, presentations, reports, and minutes
• Screen calls, emails, and correspondence with professionalism
• Act as a point of contact between leadership and internal departments
• Coordinate with branch heads and functional leaders for updates and reports
• Follow up on action points and ensure timely closure
• Maintain confidential records and documents
• Organize internal meetings, reviews, and leadership discussions
• Arrange travel, accommodation, and logistics
• Maintain expense records and reimbursements
• Ensure documentation and filing systems are structured and accessible
• Assist in preparing MIS, dashboards, and performance reports
• Support leadership in special projects and new initiatives
• Conduct research and compile data for business decisions
• Monitor deadlines and ensure timely execution of deliverables