Verified Job
Back Office / Data Entry
Executive Assistant Level 4 - 6
Back Office / Data Entry
#543708
Remote / WFH
Job Description
ABOUT US
ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote
Australia’s vital interests through the provision of intelligence services as directed by the Government. Its
work can involve collecting intelligence relating to national security, international relations and economic
issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of
weapons of mass destruction, and trans-national issues such as people smuggling.
ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a
sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek to
reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander
peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse
backgrounds and those who identify as LGBTIQA+.
WHAT WE OFFER
A competitive salary
A career with a difference making a direct contribution to Australia’s national security
A unique working environment where the work is stimulating and our people matter
Ongoing training and personal development opportunities
Ongoing employment with opportunity for part-time or flexible work hours
Generous leave provisions
This role is office based in Canberra.
Role
As an Executive Assistant, you will provide a full range of timely and confidential administrative and
executive support to the Senior Executive Service (SES). As the first point of contact for internal and external
clients, you are the face of the executive team and will manage the office within a discreet security
environment.
The role requires a dynamic team player who enjoys working with stakeholders, team members and
individually on projects. You will be able to meet tight deadlines and work to support ASIS priorities.
Key Responsibilities and Tasks
The following is an overview of key responsibilities and tasks:
Manage the diary and commitments of an SES Officer with an understanding of their priorities. In
consultation, resolve conflicting demands upon the SES Officer’s time from senior managers and
internal and external stakeholders;
Organise internal and external meetings and events including providing key documentation prior
to the meeting and taking and distributing minutes;
Coordinate, book and acquit domestic and international travel and accommodation, ensuring
compliance with relevant policies. Administer invoices and acquit corporate credit card;
Liaise with senior managers, internal stakeholders and members of agencies within and outside
the National Intelligence Community to support effective communication and collaboration. Build
and maintain positive relationships at all levels in order to seek guidance and assistance in
resolving unexpected situations;
Understand the needs and requirements of the SES Officer and undertake the work necessary to
ensure goals are achieved and deadlines are met. Manage changes in a manner that minimises
the disruption it causes;
Act with discretion, integrity and professionalism.
Education, qualification and experience requirements
The following education, qualifications and/or experience will be highly regarded:
Demonstrated experience in administrative and executive support tasks using a range of
technology and computer applications;
Effective organisation and prioritisation skills;
Effective written and verbal communication skills;
Demonstrated experience in developing and maintaining successful client / customer relationships
and the ability to resolve differences and maintain relationships at all levels;
Understanding of financial management and/or budgeting processes;
Experience in similar roles.
ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote
Australia’s vital interests through the provision of intelligence services as directed by the Government. Its
work can involve collecting intelligence relating to national security, international relations and economic
issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of
weapons of mass destruction, and trans-national issues such as people smuggling.
ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a
sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek to
reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander
peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse
backgrounds and those who identify as LGBTIQA+.
WHAT WE OFFER
A competitive salary
A career with a difference making a direct contribution to Australia’s national security
A unique working environment where the work is stimulating and our people matter
Ongoing training and personal development opportunities
Ongoing employment with opportunity for part-time or flexible work hours
Generous leave provisions
This role is office based in Canberra.
Role
As an Executive Assistant, you will provide a full range of timely and confidential administrative and
executive support to the Senior Executive Service (SES). As the first point of contact for internal and external
clients, you are the face of the executive team and will manage the office within a discreet security
environment.
The role requires a dynamic team player who enjoys working with stakeholders, team members and
individually on projects. You will be able to meet tight deadlines and work to support ASIS priorities.
Key Responsibilities and Tasks
The following is an overview of key responsibilities and tasks:
Manage the diary and commitments of an SES Officer with an understanding of their priorities. In
consultation, resolve conflicting demands upon the SES Officer’s time from senior managers and
internal and external stakeholders;
Organise internal and external meetings and events including providing key documentation prior
to the meeting and taking and distributing minutes;
Coordinate, book and acquit domestic and international travel and accommodation, ensuring
compliance with relevant policies. Administer invoices and acquit corporate credit card;
Liaise with senior managers, internal stakeholders and members of agencies within and outside
the National Intelligence Community to support effective communication and collaboration. Build
and maintain positive relationships at all levels in order to seek guidance and assistance in
resolving unexpected situations;
Understand the needs and requirements of the SES Officer and undertake the work necessary to
ensure goals are achieved and deadlines are met. Manage changes in a manner that minimises
the disruption it causes;
Act with discretion, integrity and professionalism.
Education, qualification and experience requirements
The following education, qualifications and/or experience will be highly regarded:
Demonstrated experience in administrative and executive support tasks using a range of
technology and computer applications;
Effective organisation and prioritisation skills;
Effective written and verbal communication skills;
Demonstrated experience in developing and maintaining successful client / customer relationships
and the ability to resolve differences and maintain relationships at all levels;
Understanding of financial management and/or budgeting processes;
Experience in similar roles.
