Verified Job
Event Management
Executive Assistant – Governance and Culture Division
Event Management
#727424
Remote / WFH
shíshálh Nation
Job Description
The shared Executive Assistant provides high-level administrative, coordination, and communication support to both the Governance Division and the Culture, Language, and Recreation Division. This dual-role position ensures seamless workflow, scheduling, and documentation across two critical divisions of the shíshálh Nation.
The Executive Assistant will act as a central liaison between leadership, staff, Council, community members, and external partners, ensuring that governance and cultural initiatives are supported with efficiency, professionalism, and cultural integrity.
The Candidate:
Administrative and Clerical Support
Provide executive-level administrative assistance to both Division Managers.
Draft, edit, and format correspondence, reports, presentations, briefing notes, and meeting documents.
Maintain accurate filing systems (electronic and hard copy) aligned with organizational policies.
Manage confidential information with discretion and integrity.
Scheduling and Calendar Management
Coordinate and maintain calendars for both Division Managers.
Schedule internal and external meetings, including preparing agendas, taking minutes, and following up on actions.
Balance competing priorities between Governance and Culture divisions.
Meeting and Event Coordination
Organize and support Council-related governance meetings, cultural programming meetings, and interdepartmental sessions.
Arrange logistics for cultural events, workshops, and governance-related forums.
Support travel arrangements and expense reporting for both divisions.
Communication and Liaison
Serve as the first point of contact for inquiries directed to the Governance and Culture divisions.
Communicate respectfully with community members, Elders, staff, and external organizations.
Coordinate internal and external communications to ensure consistency in messaging.
Records and Documentation
Prepare, review, and distribute minutes, action items, and tracking documents.
Ensure proper record-keeping of cultural and governance documents, following shíshálh Nation protocols.
Maintain confidentiality of Council, community, and employee information at all times.
Support for Governance and Culture Initiatives
Assist with drafting policies, briefing materials, and reports for both divisions.
Provide administrative support for cultural programming, including language revitalization, events, and recreational activities.
Support cross-division collaboration to ensure governance processes and cultural programming are integrated and aligned.
Other Duties
Participate in internal or external committees as required or assigned.
Other duties as required and assigned.
Qualifications, Skills and Abilities:
Minimum Education
Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.
Certification in Local Government Administration or equivalent work experience preferred.
Minimum Experience
Five (5) years of senior executive administrative experience in supporting a senior executive, preferably within a First Nations environment.
Experience working with various office systems and equipment.
Experience working with Indigenous people, organizations and communities.
A minimum typing and transcribing speed of at least 40 wpm.
An acceptable Criminal Record Check is required.
Valid Driver’s License and access to a reliable car.
Knowledge Requirements
Knowledge of shíshálh Nation programs and services.
Ability to be aware of and understand the Nation Self-Government Agreement, Constitution, Community and Strategic Plan is a must.
Knowledge of First Nation structures, service delivery and customs and traditions.
Respect for, sensitivity towards, as well as knowledge and understanding of the shíshálh Nation culture and
traditions.
Knowledge of best practices in administration processes.
Special Skills
Proficient in computer skills with MS Office Software
Excellent planning and organizational skills
Excellent interpersonal and customer service skills
Excellent conflict-resolution and problem-solving skills
Excellent verbal and written communication skills
Excellent administrative and research skills
Ability to accurately and efficiently record and develop meeting minutes
Ability to develop high-level professional documents
Ability to manage multiple priorities and work in a fast-paced environment
Ability to work independently and within a team environment
Ability to meet deadlines and work flexible hours
Ability to display a positive, helpful attitude
Ability to maintain and work with confidential and sensitive information
The Executive Assistant will act as a central liaison between leadership, staff, Council, community members, and external partners, ensuring that governance and cultural initiatives are supported with efficiency, professionalism, and cultural integrity.
The Candidate:
Administrative and Clerical Support
Provide executive-level administrative assistance to both Division Managers.
Draft, edit, and format correspondence, reports, presentations, briefing notes, and meeting documents.
Maintain accurate filing systems (electronic and hard copy) aligned with organizational policies.
Manage confidential information with discretion and integrity.
Scheduling and Calendar Management
Coordinate and maintain calendars for both Division Managers.
Schedule internal and external meetings, including preparing agendas, taking minutes, and following up on actions.
Balance competing priorities between Governance and Culture divisions.
Meeting and Event Coordination
Organize and support Council-related governance meetings, cultural programming meetings, and interdepartmental sessions.
Arrange logistics for cultural events, workshops, and governance-related forums.
Support travel arrangements and expense reporting for both divisions.
Communication and Liaison
Serve as the first point of contact for inquiries directed to the Governance and Culture divisions.
Communicate respectfully with community members, Elders, staff, and external organizations.
Coordinate internal and external communications to ensure consistency in messaging.
Records and Documentation
Prepare, review, and distribute minutes, action items, and tracking documents.
Ensure proper record-keeping of cultural and governance documents, following shíshálh Nation protocols.
Maintain confidentiality of Council, community, and employee information at all times.
Support for Governance and Culture Initiatives
Assist with drafting policies, briefing materials, and reports for both divisions.
Provide administrative support for cultural programming, including language revitalization, events, and recreational activities.
Support cross-division collaboration to ensure governance processes and cultural programming are integrated and aligned.
Other Duties
Participate in internal or external committees as required or assigned.
Other duties as required and assigned.
Qualifications, Skills and Abilities:
Minimum Education
Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.
Certification in Local Government Administration or equivalent work experience preferred.
Minimum Experience
Five (5) years of senior executive administrative experience in supporting a senior executive, preferably within a First Nations environment.
Experience working with various office systems and equipment.
Experience working with Indigenous people, organizations and communities.
A minimum typing and transcribing speed of at least 40 wpm.
An acceptable Criminal Record Check is required.
Valid Driver’s License and access to a reliable car.
Knowledge Requirements
Knowledge of shíshálh Nation programs and services.
Ability to be aware of and understand the Nation Self-Government Agreement, Constitution, Community and Strategic Plan is a must.
Knowledge of First Nation structures, service delivery and customs and traditions.
Respect for, sensitivity towards, as well as knowledge and understanding of the shíshálh Nation culture and
traditions.
Knowledge of best practices in administration processes.
Special Skills
Proficient in computer skills with MS Office Software
Excellent planning and organizational skills
Excellent interpersonal and customer service skills
Excellent conflict-resolution and problem-solving skills
Excellent verbal and written communication skills
Excellent administrative and research skills
Ability to accurately and efficiently record and develop meeting minutes
Ability to develop high-level professional documents
Ability to manage multiple priorities and work in a fast-paced environment
Ability to work independently and within a team environment
Ability to meet deadlines and work flexible hours
Ability to display a positive, helpful attitude
Ability to maintain and work with confidential and sensitive information
