Verified Job
Back Office / Data Entry
Executive Assistant/ Business office manager
Back Office / Data Entry
#707089
Remote / WFH
Job Description
Executive Assistant / Business Office Manager
NW Surgery Center Katy, TX
At NW Surgery Center, we’re more than just a surgical facility—we’re a high-performing, team-driven environment focused on delivering exceptional patient care while supporting each other behind the scenes. We are seeking a dynamic and highly organized Executive Assistant / Business Office Manager to support executive leadership and oversee daily office operations.
This role is vital to ensuring seamless communication, efficient workflows, and a well-run business office. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced setting—someone who can anticipate needs, solve problems quickly, and help drive the organization forward.
This is an excellent opportunity to play a key role in operations while continuing to grow professionally within a strong and supportive team.
What You’ll Do
This is not a traditional assistant role—you will serve as a key operational team member to leadership.
• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using Microsoft Outlook and Google Workspace
• Work directly with the Administrator to support daily surgery center operations
• Monitor daily schedules and proactively address any issues that may impact patients, staff, or workflow
• Oversee and support business office staff while helping maintain accountability and efficiency
• Train across all business office functions to ensure seamless coverage when needed
• Coordinate projects and internal initiatives from planning through execution
• Maintain employee files, credentialing records, and ensure compliance with documentation requirements
• Assist with HR-related processes, onboarding, and staff file management
• Post payments to patient accounts accurately and support billing workflows
• Assist with executive-level tasks such as document preparation, DocuSign coordination, and handling confidential information
• Serve as a key communication hub between departments to keep operations running smoothly
What We’re Looking For
• Proven experience as an Executive Assistant, Business Office Manager, or similar role
• Strong administrative background with exceptional organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and office management systems (QuickBooks experience a plus)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong problem-solving skills with a proactive, “figure-it-out” mindset
• Professional communication skills with excellent phone etiquette and interpersonal abilities
• High level of discretion when handling sensitive and confidential information
• Healthcare experience preferred (ambulatory surgery center experience a plus, but not required)
Why You’ll Love It Here
• Team-first culture — we step in, support each other, and get things done
• Direct access to leadership — your voice and contributions matter
• Fast-paced, engaging environment — no two days look the same
• Meaningful impact — your role directly supports patient care and operational success
Schedule
• Monday–Friday
• 40 hours per week
• Semi-flexible scheduling
Compensation & Benefits
• $60,000 - $65,000 annual salary
• PTO accrual of 3.69 hours per pay period
• 40 hours of vacation after 90 days
• Medical, dental, and vision insurance
• 401(k) with employer matching (up to 3%)
If you’re someone who takes ownership, thrives under pressure, and enjoys being a critical part of a successful team, we’d love to hear from you.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Application Question(s):
• This listing has a firm salary range listed- does this align with the salary you are seeking?
• Can you successfully pass a drug and background check?
Work Location: In person
NW Surgery Center Katy, TX
At NW Surgery Center, we’re more than just a surgical facility—we’re a high-performing, team-driven environment focused on delivering exceptional patient care while supporting each other behind the scenes. We are seeking a dynamic and highly organized Executive Assistant / Business Office Manager to support executive leadership and oversee daily office operations.
This role is vital to ensuring seamless communication, efficient workflows, and a well-run business office. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced setting—someone who can anticipate needs, solve problems quickly, and help drive the organization forward.
This is an excellent opportunity to play a key role in operations while continuing to grow professionally within a strong and supportive team.
What You’ll Do
This is not a traditional assistant role—you will serve as a key operational team member to leadership.
• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using Microsoft Outlook and Google Workspace
• Work directly with the Administrator to support daily surgery center operations
• Monitor daily schedules and proactively address any issues that may impact patients, staff, or workflow
• Oversee and support business office staff while helping maintain accountability and efficiency
• Train across all business office functions to ensure seamless coverage when needed
• Coordinate projects and internal initiatives from planning through execution
• Maintain employee files, credentialing records, and ensure compliance with documentation requirements
• Assist with HR-related processes, onboarding, and staff file management
• Post payments to patient accounts accurately and support billing workflows
• Assist with executive-level tasks such as document preparation, DocuSign coordination, and handling confidential information
• Serve as a key communication hub between departments to keep operations running smoothly
What We’re Looking For
• Proven experience as an Executive Assistant, Business Office Manager, or similar role
• Strong administrative background with exceptional organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and office management systems (QuickBooks experience a plus)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong problem-solving skills with a proactive, “figure-it-out” mindset
• Professional communication skills with excellent phone etiquette and interpersonal abilities
• High level of discretion when handling sensitive and confidential information
• Healthcare experience preferred (ambulatory surgery center experience a plus, but not required)
Why You’ll Love It Here
• Team-first culture — we step in, support each other, and get things done
• Direct access to leadership — your voice and contributions matter
• Fast-paced, engaging environment — no two days look the same
• Meaningful impact — your role directly supports patient care and operational success
Schedule
• Monday–Friday
• 40 hours per week
• Semi-flexible scheduling
Compensation & Benefits
• $60,000 - $65,000 annual salary
• PTO accrual of 3.69 hours per pay period
• 40 hours of vacation after 90 days
• Medical, dental, and vision insurance
• 401(k) with employer matching (up to 3%)
If you’re someone who takes ownership, thrives under pressure, and enjoys being a critical part of a successful team, we’d love to hear from you.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Application Question(s):
• This listing has a firm salary range listed- does this align with the salary you are seeking?
• Can you successfully pass a drug and background check?
Work Location: In person
