Verified Job
Back Office / Data Entry
Executive Assistant Acme Services
Back Office / Data Entry
#388712
Remote / WFH
Job Description
2.1 Secretarial
• Organize the data and content as required by Management
• Note taking and creating documentation including digitization of documents
• Prepare the MOM of meetings & discussions (Office only - Internal)
• Complete Record keeping / Database Management of Organization documents
• Preparing data for MIS reports as required by Management
• Managing the Hotels bookings, travel management for the company officials within the
state/ city
• Making outbound calls and arranging client meetings
• Coordinating and supporting marketing activities and events as necessary
• All other work given by HOD.
• Assisting with Accounting / Bookkeeping on Zoho Books
• Facilitating Buy / Sell quotations
• Research tools for business
• Research and manage insurance
• Communicate effectively with key business partners to understand projects and drive next
steps
2.2 Admin
• Handling legal compliances viz. Shop act trademarks applications, patent applications,
licenses, labour licenses vendor agreements, etc
• End to end petty cash management day to day expenses, conveyances, bills
reimbursements, etc.
• Handling incoming calls and all other communications and correspondences including
follow-ups.
• Greeting clients and visitors at front desk as needed.
• Vendor Management
• Helping organize and maintain office common areas.
• Performing general office assistant duties and errands.
• Courier Management
• Office Equipment and stationary management
3 Tool knowledge & Tools Knowledge
• MS Office Word, Excel, Power point
• MS Access
2Confidential
4 Skills Required
• Communicate effectively with key business partners to understand projects and drive next
steps
• Excellent oral and written communication skills
• Strong conflict-resolution skills
• Ability to balance multiple tasks/priorities, consistently meeting deadlines.
• Excellent interpersonal and collaborative skills.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Must possess critical thinking, problem solving, and decision-making skills.
• Logical, Meticulous & Organized
• Ability to tolerate stress
• Proactive and research oriented with respect to tools and techniques
• Organize the data and content as required by Management
• Note taking and creating documentation including digitization of documents
• Prepare the MOM of meetings & discussions (Office only - Internal)
• Complete Record keeping / Database Management of Organization documents
• Preparing data for MIS reports as required by Management
• Managing the Hotels bookings, travel management for the company officials within the
state/ city
• Making outbound calls and arranging client meetings
• Coordinating and supporting marketing activities and events as necessary
• All other work given by HOD.
• Assisting with Accounting / Bookkeeping on Zoho Books
• Facilitating Buy / Sell quotations
• Research tools for business
• Research and manage insurance
• Communicate effectively with key business partners to understand projects and drive next
steps
2.2 Admin
• Handling legal compliances viz. Shop act trademarks applications, patent applications,
licenses, labour licenses vendor agreements, etc
• End to end petty cash management day to day expenses, conveyances, bills
reimbursements, etc.
• Handling incoming calls and all other communications and correspondences including
follow-ups.
• Greeting clients and visitors at front desk as needed.
• Vendor Management
• Helping organize and maintain office common areas.
• Performing general office assistant duties and errands.
• Courier Management
• Office Equipment and stationary management
3 Tool knowledge & Tools Knowledge
• MS Office Word, Excel, Power point
• MS Access
2Confidential
4 Skills Required
• Communicate effectively with key business partners to understand projects and drive next
steps
• Excellent oral and written communication skills
• Strong conflict-resolution skills
• Ability to balance multiple tasks/priorities, consistently meeting deadlines.
• Excellent interpersonal and collaborative skills.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Must possess critical thinking, problem solving, and decision-making skills.
• Logical, Meticulous & Organized
• Ability to tolerate stress
• Proactive and research oriented with respect to tools and techniques
