Verified Job
Back Office / Data Entry
Executive Administrative Support Specialist
Back Office / Data Entry
#708063
Remote / WFH
Job Description
Description
Join American Express, where our culture thrives on 175 years of innovation and a commitment to our customers, communities, and colleagues. By working with a dedicated team, you will contribute to delivering exceptional products and world-class customer service, all while adhering to our values of trust, security, and service.
As a member of Team Amex, you'll enjoy comprehensive support for your well-being and numerous opportunities to learn new skills, grow your leadership capabilities, and advance your career. Your voice and ideas are valued, and your contributions make a real difference as we shape the future of American Express.
Your Impact in This Role
In this role, you will report to the VP of Product Design and support three Vice Presidents, playing a crucial part in our evolving customer service strategies. You'll help drive insights and actions that benefit our customers and business, all while collaborating with industry leaders to carve your career path within risk and analytics on #TeamAmex.
• Manage complex calendars with integrity, coordinating across senior business partners in various locations and time zones.
• Arrange meeting spaces and coordinate video and audio conferencing for team meetings and events.
• Book international travel itineraries, utilizing American Express travel booking tools and preferred vendors.
• Prepare and process expense reports timely; track invoices, review submitted expenses, and identify any policy violations.
• Coordinate onboarding for new hires, including workstations, computing equipment, and HR administration.
• Assist with payroll duties and organization charts, while collaborating with other Executive Assistants on company-wide events.
• Support confidential special projects as needed.
• Engage in employee initiatives and operational excellence projects to foster a thriving workplace.
• Plan and organize events, manage supplies, assist with on-floor inquiries, and greet guests.
Required Qualifications
• Ability to perform under pressure, manage tight deadlines, and maintain a keen attention to detail.
• Demonstrated maturity in prioritizing the responsibilities of a VP office.
• Proven ability to work independently, handle multiple priorities, make informed decisions, and keep sensitive information confidential.
• A genuine team player who is reliable and motivated.
• Proficient in MS Office applications (Word, PowerPoint, Excel) and Outlook, necessary for working with VPs' communications.
• Excellent written and verbal communication skills; strong interpersonal and collaborative abilities.
• Familiarity with American Express applications like Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and IT Service Catalog is a plus.
Compensation and Benefits
The salary range for this position is $31.49 to $49.28 per hour, along with potential bonus opportunities. American Express offers comprehensive benefits that support your overall well-being, including:
• Competitive base salaries and bonus incentives.
• 6% company match on retirement savings plans.
• Access to free financial coaching and well-being support.
• Extensive medical, dental, vision, life insurance, and disability benefits.
• Flexible working arrangements, including hybrid, onsite, or virtual options based on role requirements.
• 20 weeks of paid parental leave for all parents, regardless of gender.
• Free access to global on-site wellness centers staffed by healthcare professionals.
• Confidential counseling support available through our Healthy Minds program.
• Career development and training opportunities available to all colleagues.
For a full list of benefits, please refer to our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We will consider all qualified applicants, including those with arrest or conviction records, in accordance with applicable laws.
We are committed to providing our colleagues with the support necessary to thrive both professionally and personally through our Amex Flex working model, which offers flexibility in working arrangements while preserving our unique in-person culture.
Location: US-Arizona-Phoenix
Schedule: Full-time
Req ID: 26005865
Join American Express, where our culture thrives on 175 years of innovation and a commitment to our customers, communities, and colleagues. By working with a dedicated team, you will contribute to delivering exceptional products and world-class customer service, all while adhering to our values of trust, security, and service.
As a member of Team Amex, you'll enjoy comprehensive support for your well-being and numerous opportunities to learn new skills, grow your leadership capabilities, and advance your career. Your voice and ideas are valued, and your contributions make a real difference as we shape the future of American Express.
Your Impact in This Role
In this role, you will report to the VP of Product Design and support three Vice Presidents, playing a crucial part in our evolving customer service strategies. You'll help drive insights and actions that benefit our customers and business, all while collaborating with industry leaders to carve your career path within risk and analytics on #TeamAmex.
• Manage complex calendars with integrity, coordinating across senior business partners in various locations and time zones.
• Arrange meeting spaces and coordinate video and audio conferencing for team meetings and events.
• Book international travel itineraries, utilizing American Express travel booking tools and preferred vendors.
• Prepare and process expense reports timely; track invoices, review submitted expenses, and identify any policy violations.
• Coordinate onboarding for new hires, including workstations, computing equipment, and HR administration.
• Assist with payroll duties and organization charts, while collaborating with other Executive Assistants on company-wide events.
• Support confidential special projects as needed.
• Engage in employee initiatives and operational excellence projects to foster a thriving workplace.
• Plan and organize events, manage supplies, assist with on-floor inquiries, and greet guests.
Required Qualifications
• Ability to perform under pressure, manage tight deadlines, and maintain a keen attention to detail.
• Demonstrated maturity in prioritizing the responsibilities of a VP office.
• Proven ability to work independently, handle multiple priorities, make informed decisions, and keep sensitive information confidential.
• A genuine team player who is reliable and motivated.
• Proficient in MS Office applications (Word, PowerPoint, Excel) and Outlook, necessary for working with VPs' communications.
• Excellent written and verbal communication skills; strong interpersonal and collaborative abilities.
• Familiarity with American Express applications like Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and IT Service Catalog is a plus.
Compensation and Benefits
The salary range for this position is $31.49 to $49.28 per hour, along with potential bonus opportunities. American Express offers comprehensive benefits that support your overall well-being, including:
• Competitive base salaries and bonus incentives.
• 6% company match on retirement savings plans.
• Access to free financial coaching and well-being support.
• Extensive medical, dental, vision, life insurance, and disability benefits.
• Flexible working arrangements, including hybrid, onsite, or virtual options based on role requirements.
• 20 weeks of paid parental leave for all parents, regardless of gender.
• Free access to global on-site wellness centers staffed by healthcare professionals.
• Confidential counseling support available through our Healthy Minds program.
• Career development and training opportunities available to all colleagues.
For a full list of benefits, please refer to our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, ****** orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We will consider all qualified applicants, including those with arrest or conviction records, in accordance with applicable laws.
We are committed to providing our colleagues with the support necessary to thrive both professionally and personally through our Amex Flex working model, which offers flexibility in working arrangements while preserving our unique in-person culture.
Location: US-Arizona-Phoenix
Schedule: Full-time
Req ID: 26005865
