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Events Specialist
Jobs
#497046
Full Time
Job Description
Cialfo is a leading platform connecting students, higher education institutions, and counselors through technology-driven solutions. Launched in 2017 with a mission to make education accessible to 100 million students, Cialfo provides a range of mobile and web solutions to students, K-12 institutions, and higher education institutions. We’re one of the fastest-growing tech startups in the region, consistently charting new heights!
About This Role
We are seeking a dynamic and detail-oriented Event Specialist to join our team based in New Delhi, India. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.
What You Will Be Doing
Event Operations & Coordination
• End-to-End Event Management Support: Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
• Vendor & Venue Coordination: Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
• Budget Management Support: Track event expenses & maintain budgets.
Cross-Functional Collaboration
• Team Collaboration: Work closely with design, content, and sales teams to align event logistics.
• Stakeholder Communication: Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
• Lead Management: Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.
Event Marketing & Reporting
• Event Promotion: Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
• Post-Event Analysis: Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.
About You
• Qualifications
• Bachelor’s Degree in the relevant field.
• Experience & Skills
• 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
• The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
• Event Tools Expertise: Familiarity with tools like airtable, zoom, or other event platforms.
• Marketing Coordination: Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
• Vendor Management: Experience managing external vendors and suppliers, ensuring timely delivery and quality.
• Communication Skills: Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
• Qualities
• Eager to learn and adapt in a fast-paced environment.
• Creative thinking & proactive with an understanding to follow process.
• Strong organizational and multitasking skills, with an eye for detail.
• Detail-oriented with a knack for operational efficiency.
• Team player with a proactive approach to problem-solving.
• Tech-savvy and open to exploring new event management tools and technologies.
You Are A Notch Above If You Have
• Advanced certifications in event planning or project management.
• Experience in the education or SaaS industry.
• Experience in organizing events across multiple time zones.
Visit our culture manifesto deck to learn more about the unique Cialfo culture and the opportunity to be one of us. This is an opportunity to be a part of a fun, flexible, and fast-moving organization which is scaling its global footprint.
The Benefits Of Being a Cialfolk
Exact benefits vary depending on your location. That said, all full-time Cialfo employees receive the following benefits:
• Paid Annual and Medical leaves
• Flexible working environment
• Comprehensive Health Insurance
• and more...
About This Role
We are seeking a dynamic and detail-oriented Event Specialist to join our team based in New Delhi, India. The ideal candidate is passionate about event management, thrives in a fast-paced environment, and is eager to work on global events with a focus on execution, coordination, and innovation. This is an opportunity to be part of a vibrant team and contribute to impactful events that enhance our global presence.
What You Will Be Doing
Event Operations & Coordination
• End-to-End Event Management Support: Assist in planning and executing global events, including virtual, hybrid, and in-person formats. This includes pre-event logistics, on-site support, and post-event follow-ups.
• Vendor & Venue Coordination: Collaborate with vendors, venues, and third-party partners to ensure smooth event execution, including contracts, setup, and troubleshooting.
• Budget Management Support: Track event expenses & maintain budgets.
Cross-Functional Collaboration
• Team Collaboration: Work closely with design, content, and sales teams to align event logistics.
• Stakeholder Communication: Coordinate with internal and external stakeholders to ensure clear communication of event objectives, timelines, and deliverables.
• Lead Management: Partner with the sales team for seamless lead handoff post-event, ensuring timely follow-ups and reporting.
Event Marketing & Reporting
• Event Promotion: Assist in creating and executing event marketing campaigns, including email invites, social media promotions, and landing pages.
• Post-Event Analysis: Gather attendee feedback, compile post-event reports, and share actionable insights to improve future events.
About You
• Qualifications
• Bachelor’s Degree in the relevant field.
• Experience & Skills
• 2 to 4 years of experience in event coordination or management, preferably in a global or corporate setting.
• The candidate must be willing to travel frequently as part of their responsibilities, including event days, and client meetings.
• Event Tools Expertise: Familiarity with tools like airtable, zoom, or other event platforms.
• Marketing Coordination: Experience supporting marketing campaigns tied to events, including email automation and CRM tools like HubSpot and Airtable.
• Vendor Management: Experience managing external vendors and suppliers, ensuring timely delivery and quality.
• Communication Skills: Excellent verbal and written communication skills for liaising with global teams and external stakeholders.
• Qualities
• Eager to learn and adapt in a fast-paced environment.
• Creative thinking & proactive with an understanding to follow process.
• Strong organizational and multitasking skills, with an eye for detail.
• Detail-oriented with a knack for operational efficiency.
• Team player with a proactive approach to problem-solving.
• Tech-savvy and open to exploring new event management tools and technologies.
You Are A Notch Above If You Have
• Advanced certifications in event planning or project management.
• Experience in the education or SaaS industry.
• Experience in organizing events across multiple time zones.
Visit our culture manifesto deck to learn more about the unique Cialfo culture and the opportunity to be one of us. This is an opportunity to be a part of a fun, flexible, and fast-moving organization which is scaling its global footprint.
The Benefits Of Being a Cialfolk
Exact benefits vary depending on your location. That said, all full-time Cialfo employees receive the following benefits:
• Paid Annual and Medical leaves
• Flexible working environment
• Comprehensive Health Insurance
• and more...
