Event Center Coordinator

 
Full job description
Description:
Job Summary:

The event center coordinator is responsible for overseeing the daily operations, maintenance and event coordination of the Hillsboro Health Event Center. This position manages facility rentals, provides excellent customer service to clients and ensures the building remains clean, organized and in good condition. The coordinator is also responsible for staffing events, managing bar operations and proactively identifying maintenance needs. This role requires flexibility, as hours will vary based on scheduled events, including evenings and weekends.

Essential Duties and Responsibilities:

Manage and coordinate all facility rental reservations, including scheduling, contracts, and communication with clients
Provide tours of the facility and respond to inquiries in a professional and timely manner
Serve as the primary contact for renters before, during, and after events
Oversee daily operations of the Event Center to ensure a high-quality experience for all guests
Maintain cleanliness, organization, and overall appearance of the facility
Perform routine cleaning and ensure all areas are tidy and event-ready
Monitor the facility for maintenance needs and identify potential issues before they become problems
Coordinate and report repairs as needed
Organize and maintain storage areas, supplies, and event materials
Hire, schedule, and oversee temporary staff for events as needed
Coordinate and schedule bartenders for events
Manage bar inventory and ensure adequate stock levels
Ensure compliance with all ******* service regulations
Assist with event setup, event logistics and event teardown as needed
Work a flexible schedule based on event bookings, including evenings and weekends
Other duties as assigned
Professional Requirements:

Friendly, customer-service oriented, and professional in all interactions
Strong organizational and time management skills
Self-motivated with the ability to work independently
Proactive mindset with the ability to identify and address issues quickly
Strong communication and interpersonal skills
Detail-oriented with a focus on cleanliness and presentation
Ability to multitask and manage multiple events and priorities
Willingness to assist with various needs of clients
Completes and maintains all required education and/or training requirements.
Complies with HIPAA regulations and maintains patient confidentiality at all times.
Follows and maintains all lawful safety, health requirements and regulations, and follow protocols for required protective equipment (PPE).
Promptly reports safety issues, job-related injury or illness, near misses, etc. in SafetyZone.
Follows Hillsboro Health Standards of Behavior.
Requirements:
Education and/or Experience:

High school diploma or equivalent required
Experience in event coordination, hospitality, facility management, or a related field preferred
Experience managing schedules, vendors, or event logistics is a plus
Certificates and Licenses:

Must have BASSET certification or be willing to obtain upon hire
Physical Demands:

Physical demands of the position, including vision, hearing, repetitive motion and environment are required. A separate document will be provided upon hire, during annual evaluation process, and upon request. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.

CORPORATE COMPLIANCE

Receives training and/or attends necessary meetings to meet the criteria as outlined in Hillsboro Health’s Corporate Compliance Plan and Code of Conduct. Understands the responsibilities related to compliance and knows to contact the Corporate Compliance Officer should there be any instance of question or concern regarding fraud and/or abuse.