Verified Job
Engineering - Architecture
Engineering Undergraduate Assistant - (*8**2*.1)
Engineering - Architecture
#715226
Remote / WFH
University of Victoria
Job Description
Organizational Unit
University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
3 July 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB7
Hours of Work
Monday to Friday, 8:30 am – 4:30 pm
Start Date
7/20/2026
End Date
7/19/2027
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Reporting to the Associate Dean Undergraduate Programs, these positions provide reception, and administrative support to the Associate Dean and advising support to the Engineering Undergraduate Office (EUO), and programs in the Faculty of Engineering, as required.
Duties include assisting or redirecting program inquiries received by phone, e-mail or in-person; maintaining department and student files; producing correspondence, administrative forms, reports and other materials; assisting with planning and scheduling of committee meetings and special events; recording and transcribing minutes of meetings; monitoring and updating the contents of the web/social media sites; coordination of promotional materials and mail outs; responding to a broad range of advising queries from both domestic and international students, maintaining and ordering supplies; assisting with special projects and reports; and performing other duties similar in scope and complexity
Job Requirements
Skills:
Strong written and verbal communication skills.
Strong student-service-oriented approach to work.
Ability to work effectively with faculty, co-workers, students, and the public with diplomacy and professionalism.
Ability to maintain confidentiality.
Advanced organizational and time management skills with advanced attention to detail.
Flexible in adapting to changing work priorities and able to work in an environment with constant interruptions.
Skilled in using tact and diplomacy in stressful situations.
Ability to work under pressure and adhere to multiple deadlines by prioritizing accordingly.
Experienced and proficient with the use of Microsoft Office applications and other online and computerized systems. Experience with Banner (INB & SSB) and other UVIC systems an asset.
Willingness to learn new systems and procedures.
Specialized Knowledge/Education:
Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma.
Experience:
2 years' experience in an administrative role, which includes:
Providing administrative support to a professional office;
handling personal, confidential and sensitive information; and,
experience effectively navigating and using a variety of office equipment, software and programs including (MS Office, databases, spreadsheets, etc).
Preference may be given for experience in:
Post-secondary environment
Using large, complex systems (e.g. FAST, Banner, FAMIS or equivalents).
Using spreadsheet formulae to view and extract data
Equivalent combinations of training, education and/or experience may be considered.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
3 July 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB7
Hours of Work
Monday to Friday, 8:30 am – 4:30 pm
Start Date
7/20/2026
End Date
7/19/2027
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Reporting to the Associate Dean Undergraduate Programs, these positions provide reception, and administrative support to the Associate Dean and advising support to the Engineering Undergraduate Office (EUO), and programs in the Faculty of Engineering, as required.
Duties include assisting or redirecting program inquiries received by phone, e-mail or in-person; maintaining department and student files; producing correspondence, administrative forms, reports and other materials; assisting with planning and scheduling of committee meetings and special events; recording and transcribing minutes of meetings; monitoring and updating the contents of the web/social media sites; coordination of promotional materials and mail outs; responding to a broad range of advising queries from both domestic and international students, maintaining and ordering supplies; assisting with special projects and reports; and performing other duties similar in scope and complexity
Job Requirements
Skills:
Strong written and verbal communication skills.
Strong student-service-oriented approach to work.
Ability to work effectively with faculty, co-workers, students, and the public with diplomacy and professionalism.
Ability to maintain confidentiality.
Advanced organizational and time management skills with advanced attention to detail.
Flexible in adapting to changing work priorities and able to work in an environment with constant interruptions.
Skilled in using tact and diplomacy in stressful situations.
Ability to work under pressure and adhere to multiple deadlines by prioritizing accordingly.
Experienced and proficient with the use of Microsoft Office applications and other online and computerized systems. Experience with Banner (INB & SSB) and other UVIC systems an asset.
Willingness to learn new systems and procedures.
Specialized Knowledge/Education:
Knowledge of office and business administration and relevant best practices, obtained through experience, training, or coursework towards a certificate or diploma.
Experience:
2 years' experience in an administrative role, which includes:
Providing administrative support to a professional office;
handling personal, confidential and sensitive information; and,
experience effectively navigating and using a variety of office equipment, software and programs including (MS Office, databases, spreadsheets, etc).
Preference may be given for experience in:
Post-secondary environment
Using large, complex systems (e.g. FAST, Banner, FAMIS or equivalents).
Using spreadsheet formulae to view and extract data
Equivalent combinations of training, education and/or experience may be considered.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
