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Document Digital Specialist - Te Puna
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#716093
Remote / WFH
Fulton Hogan
Job Description
Full job description
Nau mai haere mai ki tā mātou whānau | Welcome to our Fulton Hogan Family
Mō te tūranga | About the role .
We're seeking for an experienced Digital Document Specialist to join us on the Takitimu North Link project based out of the Te Puna, Tauranga, NZ office.
Fulton Hogan is constructing the project in a joint venture with HEB Construction, continuing a long and successful partnership on large projects in the Bay of Plenty. Beca and Holmes Consulting are the Joint Venture’s designers.
This role is the system Gate Keeper of all projects related documentation. With your keen eye for detail, you’ll be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties.
This is a crucial role for our projects ensuring confidentiality along with accuracy in sharing information with the right people and in the right way.
In addition to the above you will:
Maintain Electronic Document Records Management System (EDRMS) by reviewing daily uploads
Maintain and manage all project/organisational documents, ensuring correct filing, version control, and easy retrieval
Implement and enforce document control procedures, standards, numbering systems, and naming conventions
Receive, check, track, register, and distribute documents (e.g. drawings, reports, contracts) to relevant stakeholders
Ensuring correct metadata information tags is applied correctly
Train and support staff and contractors in correct document control processes and system use.
Run reports when required and offer training and support of the EDRMS to necessary stakeholders
Prepare, organise, and archive final documentation for project handover and long-term records.
Working alongside a various Project Managers, Engineers and other technical members
On-the-job and ongoing training for business processes and the EDRMS will be provided, you’ll be well supported by a wider Digital Document & Systems Team.
Scope: The $475M (TNL) Takitimu North Link Stage 1 project will provide a four lane inter-regional connection between the existing SH2 from near Loop Road, Te Puna in the west, to SH29 Takitimu Drive Toll Road in the east, and includes an on-ramp from Fifteenth Avenue to the SH29 Takitimu Drive Toll Road. The new 6.5km long four lane highway will bypass Te Puna and Bethlehem townships, improving the efficiency and safety of the strategic network, and will support growth in the Minden area.
This exciting project is the first in the planned improvement of SH2 from Tauranga towards Katikati, and involves challenging geotechnical conditions, significant bridge structures and a focus on environmental and sustainability outcomes. It also has a focus on partnership between Waka Kotahi and local Hapu. It is one of the first New Zealand Upgrade Projects announced by the Government last year to be brought to construction.
Good Work equals Good Benefits
KiwiSaver employer contributions
Fuel discount card
Parental leave top-up payment with additional return to work support
Family scholarships
Ongoing training and development, career growth and progression opportunities
Great discounts at a wide range of retailers
Medical insurance “an eligibility period applies”
Life insurance
At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.
We’re looking for someone with:
Electronic Document Records Management System (EDRMS) knowledge is preferred, otherwise training will be provided
Strong MS Office suite expertise and good process knowledge
Knowledge of SharePoint and Metadata is advantageous but not necessary
Strong attention to detail including both written and oral communication skills
Adaptability to learn and develop new systems quickly
Prior construction experience is an advantage but not a requirement
A Records & Information or Business Administration qualification will be advantageous but is not essential
Ko wai mātou | About us
At Fulton Hogan, Good Work is about more than what we build. It’s how we show up for each other, how we treat people, and how we create better outcomes together.
Me pēhea te tono | How to apply
If you’re keen to be part of a major project and do good work with a supportive, down-to-earth team, we’d love to hear from you. Apply now and start your journey with our Fulton Hogan whānau.
Nau mai haere mai ki tā mātou whānau | Welcome to our Fulton Hogan Family
Mō te tūranga | About the role .
We're seeking for an experienced Digital Document Specialist to join us on the Takitimu North Link project based out of the Te Puna, Tauranga, NZ office.
Fulton Hogan is constructing the project in a joint venture with HEB Construction, continuing a long and successful partnership on large projects in the Bay of Plenty. Beca and Holmes Consulting are the Joint Venture’s designers.
This role is the system Gate Keeper of all projects related documentation. With your keen eye for detail, you’ll be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties.
This is a crucial role for our projects ensuring confidentiality along with accuracy in sharing information with the right people and in the right way.
In addition to the above you will:
Maintain Electronic Document Records Management System (EDRMS) by reviewing daily uploads
Maintain and manage all project/organisational documents, ensuring correct filing, version control, and easy retrieval
Implement and enforce document control procedures, standards, numbering systems, and naming conventions
Receive, check, track, register, and distribute documents (e.g. drawings, reports, contracts) to relevant stakeholders
Ensuring correct metadata information tags is applied correctly
Train and support staff and contractors in correct document control processes and system use.
Run reports when required and offer training and support of the EDRMS to necessary stakeholders
Prepare, organise, and archive final documentation for project handover and long-term records.
Working alongside a various Project Managers, Engineers and other technical members
On-the-job and ongoing training for business processes and the EDRMS will be provided, you’ll be well supported by a wider Digital Document & Systems Team.
Scope: The $475M (TNL) Takitimu North Link Stage 1 project will provide a four lane inter-regional connection between the existing SH2 from near Loop Road, Te Puna in the west, to SH29 Takitimu Drive Toll Road in the east, and includes an on-ramp from Fifteenth Avenue to the SH29 Takitimu Drive Toll Road. The new 6.5km long four lane highway will bypass Te Puna and Bethlehem townships, improving the efficiency and safety of the strategic network, and will support growth in the Minden area.
This exciting project is the first in the planned improvement of SH2 from Tauranga towards Katikati, and involves challenging geotechnical conditions, significant bridge structures and a focus on environmental and sustainability outcomes. It also has a focus on partnership between Waka Kotahi and local Hapu. It is one of the first New Zealand Upgrade Projects announced by the Government last year to be brought to construction.
Good Work equals Good Benefits
KiwiSaver employer contributions
Fuel discount card
Parental leave top-up payment with additional return to work support
Family scholarships
Ongoing training and development, career growth and progression opportunities
Great discounts at a wide range of retailers
Medical insurance “an eligibility period applies”
Life insurance
At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.
We’re looking for someone with:
Electronic Document Records Management System (EDRMS) knowledge is preferred, otherwise training will be provided
Strong MS Office suite expertise and good process knowledge
Knowledge of SharePoint and Metadata is advantageous but not necessary
Strong attention to detail including both written and oral communication skills
Adaptability to learn and develop new systems quickly
Prior construction experience is an advantage but not a requirement
A Records & Information or Business Administration qualification will be advantageous but is not essential
Ko wai mātou | About us
At Fulton Hogan, Good Work is about more than what we build. It’s how we show up for each other, how we treat people, and how we create better outcomes together.
Me pēhea te tono | How to apply
If you’re keen to be part of a major project and do good work with a supportive, down-to-earth team, we’d love to hear from you. Apply now and start your journey with our Fulton Hogan whānau.
