Verified Job
Recruiter / HR / Admin
Deal Closing Administrator
Recruiter / HR / Admin
#750248
Remote / WFH
myAbode Inc.
Job Description
About myAbode
One of the biggest decisions in life is finding a home. Yet, whether you're buying, selling, or leasing, the process can feel overwhelming and disjointed. The same is true for real estate professionals, who often rely on antiquated systems and even older technology. We believe real transformation can only happen with a connected ecosystem — built for consumers, agents, and brokerages alike.
That's why we created myAbode. To simplify every part of homeownership, from search to signing.
Our technology: condos.ca, property.ca, and mrloft.ca has helped thousands of Canadians find their perfect home. We build integrated tools that simplify each step of the homeownership journey for everyone involved. By empowering consumers and agents with powerful tools, myAbode enables real estate professionals to focus on what they do best: guide people home.
The Role
Every real estate transaction has a moment of truth — the closing. It's where trust deposits become commission cheques, where agents finally get paid, and where a deal officially crosses the finish line. This role sits right in the middle of all of it.
Working on our Deal Closing Team, you'll make sure sure money moves correctly, on time, and to the right place. You'll work closely with our Deal Administrators, agents, co-op brokerages, and lawyers to keep trades closing cleanly and commissions flowing without friction. If you like work that's precise, fast-paced, and genuinely matters to the people on the other end of the transaction then keep reading.
What you'll do
Record and manage incoming commission payments, EFTs, and wire transfers
Prepare and issue Back to Vendor (BV), Return of Deposit (RTD), garnishment, and commission cheques and EFTs
Process incoming trust direct deposits and wire transfers, and issue receipts to agents as required
Follow up on closing confirmations and help facilitate the closure of trades
Be the point of contact for agents, co-op brokerages, and lawyers calling and emailing about payment status
Partner closely with the Deal Administrator team to make sure agents and co-op brokerages are paid promptly
Verify and print final trade sheets for accuracy before final filing
Pitch in on whatever else the team needs to keep deals moving
What you bring
Experience in real estate trust accounting, brokerage administration, or a similar finance/admin role
Comfort with the mechanics of commission payments, trust deposits, and cheque/EFT processing
Strong attention to detail, you catch the things other people miss
The ability to juggle multiple deals at different stages without dropping any of them
Familiarity with RECO, REBBA, and Ontario brokerage trust requirements is a plus
A note on AI in our hiring process
We use AI tools to support parts of our recruitment process, including resume screening, drafting job descriptions, generating interview questions, and transcription. It helps us move faster and focus more of our energy on the human parts of hiring that actually matter.
We thank all applicants who apply, only candidates selected for an interview will be contacted.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, *** pregnancy, ****** orientation, gender identity, national origin, age, veteran status, or disability status. Should you require accommodation at any point during the process, please contact peopleteam@myabode.ca.
One of the biggest decisions in life is finding a home. Yet, whether you're buying, selling, or leasing, the process can feel overwhelming and disjointed. The same is true for real estate professionals, who often rely on antiquated systems and even older technology. We believe real transformation can only happen with a connected ecosystem — built for consumers, agents, and brokerages alike.
That's why we created myAbode. To simplify every part of homeownership, from search to signing.
Our technology: condos.ca, property.ca, and mrloft.ca has helped thousands of Canadians find their perfect home. We build integrated tools that simplify each step of the homeownership journey for everyone involved. By empowering consumers and agents with powerful tools, myAbode enables real estate professionals to focus on what they do best: guide people home.
The Role
Every real estate transaction has a moment of truth — the closing. It's where trust deposits become commission cheques, where agents finally get paid, and where a deal officially crosses the finish line. This role sits right in the middle of all of it.
Working on our Deal Closing Team, you'll make sure sure money moves correctly, on time, and to the right place. You'll work closely with our Deal Administrators, agents, co-op brokerages, and lawyers to keep trades closing cleanly and commissions flowing without friction. If you like work that's precise, fast-paced, and genuinely matters to the people on the other end of the transaction then keep reading.
What you'll do
Record and manage incoming commission payments, EFTs, and wire transfers
Prepare and issue Back to Vendor (BV), Return of Deposit (RTD), garnishment, and commission cheques and EFTs
Process incoming trust direct deposits and wire transfers, and issue receipts to agents as required
Follow up on closing confirmations and help facilitate the closure of trades
Be the point of contact for agents, co-op brokerages, and lawyers calling and emailing about payment status
Partner closely with the Deal Administrator team to make sure agents and co-op brokerages are paid promptly
Verify and print final trade sheets for accuracy before final filing
Pitch in on whatever else the team needs to keep deals moving
What you bring
Experience in real estate trust accounting, brokerage administration, or a similar finance/admin role
Comfort with the mechanics of commission payments, trust deposits, and cheque/EFT processing
Strong attention to detail, you catch the things other people miss
The ability to juggle multiple deals at different stages without dropping any of them
Familiarity with RECO, REBBA, and Ontario brokerage trust requirements is a plus
A note on AI in our hiring process
We use AI tools to support parts of our recruitment process, including resume screening, drafting job descriptions, generating interview questions, and transcription. It helps us move faster and focus more of our energy on the human parts of hiring that actually matter.
We thank all applicants who apply, only candidates selected for an interview will be contacted.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, *** pregnancy, ****** orientation, gender identity, national origin, age, veteran status, or disability status. Should you require accommodation at any point during the process, please contact peopleteam@myabode.ca.
