Verified Job
Back Office / Data Entry
Data Entry and Records Sentencing Role
Back Office / Data Entry
#738919
Remote / WFH
Smart Records Group
Job Description
Full job description
We are looking for a fast, highly accurate and detail-focused person to join our team in a hands-on records processing role.
This is not a data science, analytics or IT role.
It is best suited to someone who enjoys structured work, has strong attention to detail, works efficiently, and is confident using computers and systems.
Working alongside the Team Leader, you will assist with a range of archive, records management, scanning and document processing projects of varying size and complexity.
About the role
This is a practical, process-driven position involving the sorting, sentencing, processing, scanning and data entry of physical and digital records.
You will work with records that must be handled carefully and accurately, often within strict file structures, naming conventions and retention requirements.
The role is primarily based in our office in Braeside, with occasional work carried out at client sites.
Key responsibilities
Sorting and processing physical and digital records
Sentencing records using relevant retention and disposal authorities
Accurate data entry into systems and spreadsheets
Scanning records and completing quality checks
Applying consistent naming conventions, indexing and file structures
Supporting archive and records projects across a range of client jobs
Maintaining speed, accuracy and consistency across repetitive, detail-heavy tasks
About you
To be successful in this role, you will have:
Excellent attention to detail
Fast and accurate typing and data entry skills
Above-average computer skills
Confidence working with spreadsheets, systems and structured processes
The ability to work independently and stay organised
A positive attitude and willingness to learn
The ability to maintain accuracy while working at speed
This role would suit someone with experience in:
Records management
Archive processing
Document control
Scanning and indexing
Administrative processing
High-volume data entry
Back-office compliance or file management work
This role is not suited to applicants seeking:
Data science
Data analytics
Software or IT development
Research or strategy roles
Checks and requirements
Current Working with Children Check, or willingness to obtain one
Current Police Check, or willingness to obtain one
Australian work rights
Ability to work in person
What we offer
Varied and interesting project work
Supportive team environment
Opportunity to develop specialist skills in records and information management
Job Types: Part-time, Permanent, Casual
Benefits: Free drinks
Work Location: In person
Preferred experience:
Data entry: 1 year
MS Excel: 1 year
Job Types: Full-time, Part-time, Permanent
Pay: $55,086.98 – $70,000.00 per year
Application Question(s):
This is an archive and records processing role, not a data science or analytics role. Are you specifically applying for this type of work?
How would you rate your typing and data entry speed and accuracy?
How would you rate your computer skills, including working with spreadsheets and business systems?
Are you comfortable working in a role that organisation, focus and is process-driven, and requires a high level of speed and accuracy?
Licence/Certification:
Do you have a current Working with Children Check? (Preferred)
Do you have a current Police Check? (Preferred)
Work Location: In person
We are looking for a fast, highly accurate and detail-focused person to join our team in a hands-on records processing role.
This is not a data science, analytics or IT role.
It is best suited to someone who enjoys structured work, has strong attention to detail, works efficiently, and is confident using computers and systems.
Working alongside the Team Leader, you will assist with a range of archive, records management, scanning and document processing projects of varying size and complexity.
About the role
This is a practical, process-driven position involving the sorting, sentencing, processing, scanning and data entry of physical and digital records.
You will work with records that must be handled carefully and accurately, often within strict file structures, naming conventions and retention requirements.
The role is primarily based in our office in Braeside, with occasional work carried out at client sites.
Key responsibilities
Sorting and processing physical and digital records
Sentencing records using relevant retention and disposal authorities
Accurate data entry into systems and spreadsheets
Scanning records and completing quality checks
Applying consistent naming conventions, indexing and file structures
Supporting archive and records projects across a range of client jobs
Maintaining speed, accuracy and consistency across repetitive, detail-heavy tasks
About you
To be successful in this role, you will have:
Excellent attention to detail
Fast and accurate typing and data entry skills
Above-average computer skills
Confidence working with spreadsheets, systems and structured processes
The ability to work independently and stay organised
A positive attitude and willingness to learn
The ability to maintain accuracy while working at speed
This role would suit someone with experience in:
Records management
Archive processing
Document control
Scanning and indexing
Administrative processing
High-volume data entry
Back-office compliance or file management work
This role is not suited to applicants seeking:
Data science
Data analytics
Software or IT development
Research or strategy roles
Checks and requirements
Current Working with Children Check, or willingness to obtain one
Current Police Check, or willingness to obtain one
Australian work rights
Ability to work in person
What we offer
Varied and interesting project work
Supportive team environment
Opportunity to develop specialist skills in records and information management
Job Types: Part-time, Permanent, Casual
Benefits: Free drinks
Work Location: In person
Preferred experience:
Data entry: 1 year
MS Excel: 1 year
Job Types: Full-time, Part-time, Permanent
Pay: $55,086.98 – $70,000.00 per year
Application Question(s):
This is an archive and records processing role, not a data science or analytics role. Are you specifically applying for this type of work?
How would you rate your typing and data entry speed and accuracy?
How would you rate your computer skills, including working with spreadsheets and business systems?
Are you comfortable working in a role that organisation, focus and is process-driven, and requires a high level of speed and accuracy?
Licence/Certification:
Do you have a current Working with Children Check? (Preferred)
Do you have a current Police Check? (Preferred)
Work Location: In person
