Corporate Acts Meetings Coordinator

Full job description
Location: Auckland (Hybrid)

This is a hybrid position based in our Takapuna, Auckland office. We’re committed to your flexibility and wellbeing, and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential

We have an excellent opportunity for a Corporate Actions Meetings Coordinator to join our Issuer Services team.

Computershare is a global financial administration company, employing over 12,000 people around the world. We provide services in over 20 countries to more than 16,000 clients and 75 million customers. Computershare is built on our share registry business and has expanded into employee equity plans, stakeholder communications, corporate governance, fund services, class action administration, deposit protection and most recently mortgage servicing.

Issuer Services is the division within Computershare responsible for providing administrative services to Issuer Services clients and their individual security holders.

A role you will love

As a Corporate Actions Meetings Coordinator, your role is to process Investment Products in the form of General Finance (deposit taker), Kiwibonds, ShareMart, Wholesale Issues (including council debt new issues through the LGFA) and Manchester Unity Fraternal Bond Redemptions.

You will also play a crucial role in managing the execution of Annual Shareholder Meetings and various Corporate Actions, including capital raisings and share transactions. Your responsibilities will include overseeing the setup of internal voting systems, processing votes, preparing final reports, and attending shareholder meetings, often requiring domestic travel across New Zealand. You’ll collaborate closely with the Manager of Corporate Actions and Capital Markets to ensure compliance with NZX Listing Rules and exceed client expectations while also providing overflow support to our Customer Services team by handling investor enquiries through various channels.

If you’re organised, proactive, and eager to impact the corporate finance landscape, apply now to join our dynamic team!

Some of your key responsibilities will include:

Oversee the registration of new securities and manage investment products, including processing General Finance and Kiwibonds requests, executing ShareMart trades, and handling estate maturities for Manchester Unity
Coordinate shareholder meetings, including setting up online voting systems and attending physical meetings, which may involve domestic travel
Manage internal corporate action systems for direct credits, custodian applications, fund reconciliation, and end-of-day reporting to clients and legal teams
Serve as the first point of contact for shareholder queries in the project inbox
Support the Customer Service team with calls and live chat during peak times
Respond to enquiry emails as time allows to improve registry knowledge
What will you bring to the role?

We are looking for somebody with a passion for capital markets who would enjoy building relationships with both external stakeholders and the team.

Other key skills required for the role include:

Strong communication skills for complex queries, tact in handling challenges, and a collaborative mindset
Strong attention to detail, multitasking, prioritisation, and the ability to work under pressure
Relevant client service or administrative experience, preferably in finance
Strong customer service and administrative skills - Proficiency in MS Office, especially Excel
Be self-motivated and proactive
Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

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