Contracts Administration Officer

An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation.


About The Role


Reporting to the Bids Contracts Manager, the purpose of this role is to lead the administration of customer contracts throughout the lifecycle of bidding for new and existing customer contracts for the national Sales team.


Key Responsibilities:

Lead and complete the drafting and execution of all customer agreements, variations to existing contracts, addendums, NDAs using the company’s standard from contract templates or the counter-party’s paper.
Review and triage all incoming customer agreements requested via the CLM – Ironclad.
Identify commercial and legal risks for review by team leaders, draft contract departures for legal and commercial review and approval by leaders.
Collaborate across teams to reach the preferred position of the company in agreement with commercial and sales manager and coordinate approvals.
Control the sharing of draft agreements via sales teams to the customer counterparty, manage the flow through the negotiation stages and agreement versions through to contract execution.
Collaborate with external legal practitioners to evolve the clause wording of company templates.
Support the review and completion of KPI reporting as required (new tenders, current contracts)
Identify changes required to our Clause Library, Agreement templates and Commercial Policy with the Commercial Manager and Bids and Contracts Manager
Maintain the CLM Clause Library, Repository and quality of customer contract information in the Contract Management Database using AI and learned industry expertise.
More about you

3-5 years of contract administration / procurement specialist in the Business-to-Business sector (FMCG, business supplies, hardware supplies, etc purchased for workplaces)
Exposure to Government and large Corporation customer contracts, experienced in negotiations across sales, procurement and legal professionals to reach agreement.
Degree qualification in Business, Commerce or Legal disciplines desirable, commercial contract knowledge highly desirable.
Advanced MS Office skills, familiar with ERP systems and AI interfaces
Motivated to be part of a team to win and retain customer contract business
Authentic and self-aware to collaborate with team members to achieve shared goals
Excellent written and verbal communication skills and ability to present information clearly.
Well-organised, enthusiastic, self-motivated with the ability to work autonomously.
Ability to think commercially and understand legal risks and adjust risk profile accordingly.
Benefits of working with COS

Flexible hybrid workplace
Annual employee incentive schemes
Generous Reward and Recognition programs
Commitment to professional development with ongoing training and career development opportunities
Access to free Mental Health programs
Birthday, Paid Parental Leave and Purchase Leave available
Convenient location with free onsite parking
Modern onsite gym
Employee discounts on full product range
Opportunity to participate in community welfare and charity initiatives
Novated Lease / Salary Sacrifice for electric vehicles available
More about COS


When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.


Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.


Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!


How to Apply


Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include a Cover letter and Resume to give us an overview of your previous relevant experience.


COS can offer you not just a job but a career.


If you are interested, we'd love to hear from you! Read more