Contract & Procurement Support Officer

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Acton ACT

50 km


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Must have Negative Vetting Level 1

Initial contract duration 12-months
Extension term 12 months
Number of extensions 2
Experience level APS5 equivalent
Location of work ACT
Working arrangements Onsite
This is an on-site Canberra based role which requires 5 days in office. Remote/Interstate based candidates will not be considered.
Maximum hours 40 hours per week
Security clearance Must be able to obtain Negative Vetting Level 1
Job details

The ICT Contracts and Asset Management Section within the ICT Strategy and Investment Management Branch Information Management and Technology Division has a requirement for up to (2x) labour hire resources to fill the role of ICT Contracts Administrator.

Key duties and responsibilities

Job Specific role description

Work as a part of a team of procurement and contract management staff to ensure delivery of high-quality outputs and outcomes as part of delivery of ICT contract management and procurement services to the Department.
Performing ICT procurement and contract management-related administrative duties, including invoicing review, correspondence, reporting, records management, and scheduling meetings.
Developing and maintaining strong internal & external working relationships
Demonstrated high level of written and verbal communication, organisation and administration skills.
The Skills Framework for the Information Age (SFIA) has been used to inform the requirements. In summary, We seeks a suitable candidate/s with the following relevant skillset:

Skills/Levels:

Relationships and engagement - Stakeholder management - Contract management (ITCM) - Level 3
Technical skills

Cert IV Contract Management and Procurement.

Criteria

The buyer has specified that each candidate must provide a one page pitch to address all criteria specified. This is equal to 5000 characters.

Essential criteria

1. Support day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the Procurement Policy).
2. Provide administrative support to contract managers including but not limited to: o Electronic records management including creation, filing and updating o Creation and maintenance of registers o Tracking and management of invoice approval to payment o Central mailbox management and maintenance o Meeting minutes recording where required
3. Good working knowledge of Commonwealth Procurement Rules (CPRs) and Government procurement policy frameworks.
4. Assist with drafting procurement and contract documentation including tenders, panels, contracts and statutory reporting requirements.
5. Collate data contract management. Provide simple analysis and reports as requested.
6. Communicate effectively with all levels of staff. Proficient in Excel.
Demonstrated experience in contract management support and administration within Australian government environments. Current AGSVA security clearance (minimum NV1).

Desirable criteria

1. Experience in ICT and capability delivery.
2. High level MS Excel skills.
Pay: $80.00 – $110.00 per hour

Expected hours: 40.0 per week

Work Location: In person