Verified Job
Back Office / Data Entry
Clerical Assistant 3
Back Office / Data Entry
#39916
Remote / WFH
Commonwealth of PA
Job Description
As a Clerical Assistant 3 EC with the Pennsylvania State Ethics Commission, you will support key administrative activities that guide ethical government operations. Your role strengthens essential services by assisting callers, processing documents, and helping keep office systems organized. This position offers meaningful work that supports fairness and transparency in state government. Become part of our team that works every day to promote accountability across the Commonwealth!
DESCRIPTION OF WORK
This position supports the daily operations of the Pennsylvania State Ethics Commission through communication, document processing, and administrative coordination. Work involves maintaining accurate records, supporting key programs, and ensuring smooth office functions. As a Clerical Assistant 3, you will perform the following duties:
Communication Support: Receive calls, route inquiries, assist callers, and document important messages
Mail Processing: Open, scan, date stamp, and distribute incoming and outgoing mail and packages
SFI Administration: Review filings, track documents, identify deficiencies, and support compliance processes
Administrative Assistance: Support procurement, purchasing card reconciliation, automotive tracking, and payment processing
Record Management: Maintain filing systems, spreadsheets, logs, and databases to support office operations
General Office Work: Operate office equipment and assist with special projects and cross training activities
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time. You must be available to work at minimum 3 days per week in-office or field. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
This position requires excellent English grammar, organization, proficiency with Microsoft Office applications, a professional office demeanor and the ability to work independently.
Additional Requirements:
You must possess curiosity, creativity, professionalism, initiative, attention to detail, patience, and a strong interest in good and honest government.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience with SAP software
Experience maintaining confidential information
Customer service experience with answering phones and greeting walk-ins
Experience working in a team environment
Strong written and oral communication skills
How to Apply:
Your application must include a cover letter and resume
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, ****** orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this short video!
See the total value of your benefits package by exploring our benefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
DESCRIPTION OF WORK
This position supports the daily operations of the Pennsylvania State Ethics Commission through communication, document processing, and administrative coordination. Work involves maintaining accurate records, supporting key programs, and ensuring smooth office functions. As a Clerical Assistant 3, you will perform the following duties:
Communication Support: Receive calls, route inquiries, assist callers, and document important messages
Mail Processing: Open, scan, date stamp, and distribute incoming and outgoing mail and packages
SFI Administration: Review filings, track documents, identify deficiencies, and support compliance processes
Administrative Assistance: Support procurement, purchasing card reconciliation, automotive tracking, and payment processing
Record Management: Maintain filing systems, spreadsheets, logs, and databases to support office operations
General Office Work: Operate office equipment and assist with special projects and cross training activities
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time. You must be available to work at minimum 3 days per week in-office or field. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
This position requires excellent English grammar, organization, proficiency with Microsoft Office applications, a professional office demeanor and the ability to work independently.
Additional Requirements:
You must possess curiosity, creativity, professionalism, initiative, attention to detail, patience, and a strong interest in good and honest government.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience with SAP software
Experience maintaining confidential information
Customer service experience with answering phones and greeting walk-ins
Experience working in a team environment
Strong written and oral communication skills
How to Apply:
Your application must include a cover letter and resume
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, ****** orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this short video!
See the total value of your benefits package by exploring our benefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
