Verified Job
Clerical - Administrative
Center Director Assistant
Clerical - Administrative
#52756
Remote / WFH
Regina Coeli Child Development Center
Job Description
Nature of Work
To provide administrative and regional support to the Center Director. The Center Director Assistant develops and manages
the center office systems to assure smooth administrative functions between center, and the Administrative Office. This person
is often the first person-to-person contact with families entering the program. Must meet requirements per Federal Head Start
Performance Standards and any local, state and/or agency policies and procedures..
Education
High school diploma or GED. job related Associate Degree preferred. A thorough knowledge of general office practices,
gained through at least two years full-time office/administrative experience preferably in a social service or educational setting.
Essential Functions
Be familiar with and adhere to the Head Start Program Performance Standards, State of Louisiana licensing requirements, the RCCDC written work plan, and agency's policies and procedures
Maintain an open, friendly, professional relationship with all staff and families, to include respect for culture, diversity and ethnicity.
Participate in annual program self-assessment and continuous quality improvement initiatives of the overall program.
Protects all children from physical punishment or verbal abuse by anyone in any program activity, and immediately reports any such incident to the center director or person in charge.
Monitor and ensure confidentiality of children records
Position Specific Essential Functions:
Administrative Support Services
Provide clerical support for Center
Make administrative decisions in the absence of the Center Director and consult other Center Director's, as necessary and available.
Maintains various records, schedules, files (payroll, confidential), etc. for the purpose of documenting and/or providing reliable information
Approves leave time for staff in absence of center director in accordance with RCCDC Personnel Policies and Procedures
Processes documents and materials (e.g. schedules, agendas, in-kind, mail, etc.) for the purpose of disseminating information to appropriate parties.
Prepares written materials (e.g. letters, brochures, newsletters, forms, advertisements, etc.), for the purpose of conveying information regarding center activities and/or procedures.
Assist with training parents, volunteers, and employees in program.
Center and Program Coordination
Ensure program compliance with codes of all state and local licensing agencies and grant requirements.
Makes independent decisions regarding office work flow, delegating work for the purpose of maximizing the efficiency of the work force, and meeting operational requirements.
Attend case management meetings, consultations, and staff meetings in absence of Center Director
Protects all children from physical punishment or verbal abuse
Monitor and manage the maintenance and safety of facilities and availability of supplies.
Reports regularly to the Center Director on any developments or problems within the center for the purpose of maximizing the efficiency of the agency.
To provide administrative and regional support to the Center Director. The Center Director Assistant develops and manages
the center office systems to assure smooth administrative functions between center, and the Administrative Office. This person
is often the first person-to-person contact with families entering the program. Must meet requirements per Federal Head Start
Performance Standards and any local, state and/or agency policies and procedures..
Education
High school diploma or GED. job related Associate Degree preferred. A thorough knowledge of general office practices,
gained through at least two years full-time office/administrative experience preferably in a social service or educational setting.
Essential Functions
Be familiar with and adhere to the Head Start Program Performance Standards, State of Louisiana licensing requirements, the RCCDC written work plan, and agency's policies and procedures
Maintain an open, friendly, professional relationship with all staff and families, to include respect for culture, diversity and ethnicity.
Participate in annual program self-assessment and continuous quality improvement initiatives of the overall program.
Protects all children from physical punishment or verbal abuse by anyone in any program activity, and immediately reports any such incident to the center director or person in charge.
Monitor and ensure confidentiality of children records
Position Specific Essential Functions:
Administrative Support Services
Provide clerical support for Center
Make administrative decisions in the absence of the Center Director and consult other Center Director's, as necessary and available.
Maintains various records, schedules, files (payroll, confidential), etc. for the purpose of documenting and/or providing reliable information
Approves leave time for staff in absence of center director in accordance with RCCDC Personnel Policies and Procedures
Processes documents and materials (e.g. schedules, agendas, in-kind, mail, etc.) for the purpose of disseminating information to appropriate parties.
Prepares written materials (e.g. letters, brochures, newsletters, forms, advertisements, etc.), for the purpose of conveying information regarding center activities and/or procedures.
Assist with training parents, volunteers, and employees in program.
Center and Program Coordination
Ensure program compliance with codes of all state and local licensing agencies and grant requirements.
Makes independent decisions regarding office work flow, delegating work for the purpose of maximizing the efficiency of the work force, and meeting operational requirements.
Attend case management meetings, consultations, and staff meetings in absence of Center Director
Protects all children from physical punishment or verbal abuse
Monitor and manage the maintenance and safety of facilities and availability of supplies.
Reports regularly to the Center Director on any developments or problems within the center for the purpose of maximizing the efficiency of the agency.
