Casual Administrator

Full job description
Organisation Overview

Sydney Arts management Advisory Group (SAMAG) is a not-for-profit organisation that was formed by a number of arts professionals in 1991. It is a professional development and networking organisation tailored to people who work in and around the arts.

SAMAG’s mission is to share ideas that build an inclusive and resilient arts sector. Prior to 2023 we offered monthly events as practical, inspiring and innovative professional development for artists and arts workers.

To meet these aims, SAMAG presents a year-long (Feb-Nov) event program that addresses topics and issues of interest to arts and cultural workers. Through these events SAMAG provides professional development opportunities for arts managers as well as emerging arts managers to enhance and extend their knowledge and skills. At the same time, SAMAG creates a forum for discussion and to raise awareness of current arts issues.

Events are usually held once a month, and have been delivered in collaboration with Creative Australia (formerly Australia Council for the Arts), 107 Projects, and cultural institutions such as the MCA, Art Gallery of NSW, as well as Arts and design related businesses. These events present a variety of volunteer speakers from the arts and business industries.

Role and responsibilities

This is a casual role based in Sydney, NSW. As a Casual Administrator at SAMAG, you will be responsible for providing administrative support, coordinating event logistics, and assisting in the planning and execution of events. Day-to-day tasks include managing communications, maintaining records, assisting with scheduling, liaising with stakeholders, and ensuring the smooth operation of the organisation’s activities. You will also contribute to the ongoing success of SAMAG's professional development and networking forums. This includes the duties as outlined in the SAMAG Administrator Job Description such as:

General Administration

coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries.
maintain SAMAG database and records in good order to ensure they are accessible by all committee members.
maintain and update the SAMAG website, including identifying, reporting, and, where possible, rectifying maintenance issues in relation to the Co-Chairs.
monitor communication with SAMAG committee, respond to or forward enquiries about SAMAG activities including requests for meetings, promotion and partnership to the Committee for action.
submit all outstanding invoices and unbanked and/or unreceipted monies to the SAMAG Treasurer within one week of receipt.
work with the committee to assist with the preparation of annual and project applications to funding bodies and other agencies for approval and submission by the Co-Chairs.
the preparation and submission of grant acquittals in consultation with the Committee.
ensure compliance with grant conditions in collaboration with SAMAG committee members.
Membership administration

support the SAMAG membership responsively through e-mail and other queries
maintain, backup and upgrade the SAMAG membership and mailing list database as required.
maintain documentation and files of SAMAG material including reports, minutes, agendas, statistics, correspondence, evaluation reports and archival material.
organise and follow-up membership renewals as required.
Committee meetings

organise and attend SAMAG Committee meetings which are generally held each month, and at other times as required.
prepare and distribute agendas, minutes and associated papers at least one week prior to Committee meetings.
obtain and forward signed new committee appointments and notification of committee resignations to the secretary/treasurer from the effective date of each appointment and resignation.
Skills/Qualifications

Proficiency in organisational and administrative tasks such as record-keeping, scheduling, and maintaining documentation
Experience in event planning, logistics coordination, or managing professional development programs
Strong verbal and written communication skills, including email correspondence and content development for promotional materials
Demonstrated marketing capability, including experience developing and scheduling communications across digital platforms
Graphic design skills, with proficiency in Canva (or similar design tools) and the ability to produce event promotional assets aligned with brand guidelines
Ability to collaborate with diverse individuals and stakeholders, including arts and business professionals
Strong digital literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Drive, Docs, Sheets), with the ability to confidently adopt new systems and platforms
A keen interest in and understanding of the arts and cultural sectors is highly desirable
Proactive problem-solver with high attention to detail and the ability to meet deadlines
Relevant educational qualifications or equivalent experience in administration, event management, marketing, communications, or related fields.
Time & Employment Details

Time

Casual position
Approximately 10 hours per week
Start date: As soon as possible
Hours flexible by agreement
Reporting Line

Reports to: Co-Chairs
Location / Work Mode

Remote. Applicants must be Sydney-based or able to travel to Sydney easily for occasional in-person commitments.
To apply, please send your CV and 1-2 page Cover Letter to samagcommittee@gmail.com by COB Thursday 27 February 2026. Contact samagcommittee@gmail.com for any questions.

Job Types: Part-time, Casual

Pay: $35.00 per hour

Expected hours: 7.5 – 10 per week

Benefits:

Work from home
Work Location: Hybrid remote in Sydney NSW