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Assistant to Founders
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#518198
Full Time
Job Description
Position: Assistant to Founders
Location: Remote
Type: Full-time
About the Role:
We are looking for a proactive, organized, and solution-oriented individual to join us as an Administrative Assistant to our management team. This role goes beyond traditional administration, combining elements of operations management, business development help, and professional/personal administration. You will be the right hand of the founder, ensuring smooth daily operations, effective follow-ups, and streamlined communication across all channels.
Key Responsibilities:
Schedule Management:
Manage and optimize the Founder’s calendar for meetings, deadlines, and professional engagements.
Proactively block time for critical tasks and meetings.
Emails, Follow-ups and Communication:
Track and ensure timely follow-ups with internal teams, clients, and partners.
Draft and send email responses and messages.
Handle non-essential communications, such as vendor interactions, price negotiations (e.g., laptops, service vendors, bookings and more), and other operational inquiries.
CRM Management:
Maintain and update the CRM system to ensure accurate data and follow-up tracking.
Generate reports and insights to support business development efforts.
Scoring Systems and Reporting:
Coordinate and consolidate performance scoring from team leads and mentors.
Generate easy-to-read reports to help assess team and project performance.
Business Development Assistance:
Support with lead research, check-ins, and prospect communication.
Maintain a database of leads and prospects with timely updates.
Project and Task Coordination:
Monitor and update task tracking systems.
Help ensure projects are moving forward and deadlines are being met.
Administrative and Operational Support:
Organize documents, presentations, and data for meetings or reviews.
Handle day-to-day operational tasks to free up the Founder’s bandwidth.
Travel and Expense Management:
Manage personal and professional travel planning, including itineraries, bookings, and schedules.
Assist with expense tracking, purchases, and planning for both personal and professional needs.
Qualifications:
3+ years of work experience
Proven experience as an Administrative Assistant, Operations Manager, or a similar role.
Excellent communication and organizational skills.
Efficient negotiation and problem-solving skills
Proficiency with productivity tools such as notion, MS Office, project management software (e.g., Asana, Trello), CRM tools, and expense management systems.
Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
Preferred:
Experience in either of the following business development, client communication, or project coordination.
Familiarity with analytics, data-driven tools, or scoring mechanisms.
What We Offer:
Opportunity to work closely with the leadership team.
Remote work environment.
Competitive compensation packages that reward high performance.
Exciting career growth paths and a supportive culture that facilitates continuous learning.
Collaborative team-based environment.
Direct collaboration with the Founder and other leadership team members.
Location: Remote
Type: Full-time
About the Role:
We are looking for a proactive, organized, and solution-oriented individual to join us as an Administrative Assistant to our management team. This role goes beyond traditional administration, combining elements of operations management, business development help, and professional/personal administration. You will be the right hand of the founder, ensuring smooth daily operations, effective follow-ups, and streamlined communication across all channels.
Key Responsibilities:
Schedule Management:
Manage and optimize the Founder’s calendar for meetings, deadlines, and professional engagements.
Proactively block time for critical tasks and meetings.
Emails, Follow-ups and Communication:
Track and ensure timely follow-ups with internal teams, clients, and partners.
Draft and send email responses and messages.
Handle non-essential communications, such as vendor interactions, price negotiations (e.g., laptops, service vendors, bookings and more), and other operational inquiries.
CRM Management:
Maintain and update the CRM system to ensure accurate data and follow-up tracking.
Generate reports and insights to support business development efforts.
Scoring Systems and Reporting:
Coordinate and consolidate performance scoring from team leads and mentors.
Generate easy-to-read reports to help assess team and project performance.
Business Development Assistance:
Support with lead research, check-ins, and prospect communication.
Maintain a database of leads and prospects with timely updates.
Project and Task Coordination:
Monitor and update task tracking systems.
Help ensure projects are moving forward and deadlines are being met.
Administrative and Operational Support:
Organize documents, presentations, and data for meetings or reviews.
Handle day-to-day operational tasks to free up the Founder’s bandwidth.
Travel and Expense Management:
Manage personal and professional travel planning, including itineraries, bookings, and schedules.
Assist with expense tracking, purchases, and planning for both personal and professional needs.
Qualifications:
3+ years of work experience
Proven experience as an Administrative Assistant, Operations Manager, or a similar role.
Excellent communication and organizational skills.
Efficient negotiation and problem-solving skills
Proficiency with productivity tools such as notion, MS Office, project management software (e.g., Asana, Trello), CRM tools, and expense management systems.
Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
Preferred:
Experience in either of the following business development, client communication, or project coordination.
Familiarity with analytics, data-driven tools, or scoring mechanisms.
What We Offer:
Opportunity to work closely with the leadership team.
Remote work environment.
Competitive compensation packages that reward high performance.
Exciting career growth paths and a supportive culture that facilitates continuous learning.
Collaborative team-based environment.
Direct collaboration with the Founder and other leadership team members.
