Verified Job
Recruiter / HR / Admin
Assistant, Administrative
Recruiter / HR / Admin
#52912
Remote / WFH
StandardAero
Job Description
Facilities Coordination
Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
Raise, track, and close maintenance work requests (through CAFM system)
Liaise with external contractors and service providers.
Schedule routine inspections and preventive maintenance activities.
Monitor facility condition and report repair requirements.
Contractor and Vendor Management
Coordinate contractor site access and permits.
Maintain contractor documentation, insurance certificates, and compliance records.
Support vendor selection and obtain quotations for facility-related services.
Track contractor performance and service completion.
Health, Safety, and Environmental Support
Maintain facility compliance records and documentation.
Support site safety inspections and audits.
Assist with emergency preparedness activities and evacuation drills.
Support waste management and environmental compliance initiatives.
Administrative Support
Maintain facility records, asset registers, and service contracts.
Process purchase requisitions, purchase orders related to facilities services.
Track facilities budgets and expenditure.
Prepare reports and presentations for site management.
Compliance and Documentation
Maintain maintenance logs, service records, permits, and statutory inspection documentation.
Support compliance with local regulations and company policies.
Assist in preparation for customer, regulatory, and internal audits.
Key Performance Indicators (KPIs):
Timely completion of facility works orders.
Contractor compliance and performance.
Facility audit readiness.
Accuracy of facility records and documentation.
Budget adherence.
Compliance with safety and environmental requirements.
Organisational Relationships:
Reports to: Facilities Manager (Technical & Operations)
Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.
Experience and Skills:
Experience
Experience of facilities, office administration, property management, or industrial site administration.
Familiarity with maintenance management systems (CMMS) is desirable.
Skills
IOSH Managing Safely
Strong organizational and administrative skills.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to manage multiple priorities and deadlines.
Good communication and stakeholder management skills.
Basic understanding of health and safety requirements.
Strong attention to detail and record-keeping.
Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
Raise, track, and close maintenance work requests (through CAFM system)
Liaise with external contractors and service providers.
Schedule routine inspections and preventive maintenance activities.
Monitor facility condition and report repair requirements.
Contractor and Vendor Management
Coordinate contractor site access and permits.
Maintain contractor documentation, insurance certificates, and compliance records.
Support vendor selection and obtain quotations for facility-related services.
Track contractor performance and service completion.
Health, Safety, and Environmental Support
Maintain facility compliance records and documentation.
Support site safety inspections and audits.
Assist with emergency preparedness activities and evacuation drills.
Support waste management and environmental compliance initiatives.
Administrative Support
Maintain facility records, asset registers, and service contracts.
Process purchase requisitions, purchase orders related to facilities services.
Track facilities budgets and expenditure.
Prepare reports and presentations for site management.
Compliance and Documentation
Maintain maintenance logs, service records, permits, and statutory inspection documentation.
Support compliance with local regulations and company policies.
Assist in preparation for customer, regulatory, and internal audits.
Key Performance Indicators (KPIs):
Timely completion of facility works orders.
Contractor compliance and performance.
Facility audit readiness.
Accuracy of facility records and documentation.
Budget adherence.
Compliance with safety and environmental requirements.
Organisational Relationships:
Reports to: Facilities Manager (Technical & Operations)
Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.
Experience and Skills:
Experience
Experience of facilities, office administration, property management, or industrial site administration.
Familiarity with maintenance management systems (CMMS) is desirable.
Skills
IOSH Managing Safely
Strong organizational and administrative skills.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to manage multiple priorities and deadlines.
Good communication and stakeholder management skills.
Basic understanding of health and safety requirements.
Strong attention to detail and record-keeping.
