Verified Job
Back Office / Data Entry
AP / AR Coordinator
Back Office / Data Entry
#678760
Remote / WFH
Job Description
Full job description
Position: AP / AR Coordinator
Location: Dallas, TX 75261
Work Model: Onsite
Employment Type: 6-Month Contract (Possible Extension)
Position Summary
The AP / AR Coordinator is responsible for processing and controlling non–purchase order (non-PO) invoices, ensuring accuracy, compliance with company policies, and timely payments. This role supports expense processing, month-end close activities, and audit requirements.
Key Responsibilities
Review, verify, and process non-PO invoices accurately and in a timely manner.
Audit expense receipts for accuracy, completeness, and proper documentation.
Process recurring monthly expenses, including subscriptions, utilities, and training costs.
Ensure expenses comply with company policies and approval guidelines.
Communicate with internal teams and vendors to resolve invoice or payment issues.
Accounting & Financial Controls
Code expenses to appropriate general ledger accounts, departments, cost centers, or projects.
Assist with month-end close activities, including accruals and expense analysis.
Obtain and review vendor statements prior to month-end to ensure all expenses are properly accrued.
Maintain accurate AP records and supporting documentation for audits.
Reporting & Compliance
Identify policy violations, duplicate charges, or potential discrepancies.
Prepare expense reports and summaries for management review.
Track expense trends and support internal and external audits.
Recommend and support process improvements to improve efficiency and accuracy.
Qualifications
Associate or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
3+ years of experience in Accounts Payable or expense processing.
Strong attention to detail, time management, and customer service skills.
Proficiency in Microsoft Excel and accounting or expense management systems.
Position: AP / AR Coordinator
Location: Dallas, TX 75261
Work Model: Onsite
Employment Type: 6-Month Contract (Possible Extension)
Position Summary
The AP / AR Coordinator is responsible for processing and controlling non–purchase order (non-PO) invoices, ensuring accuracy, compliance with company policies, and timely payments. This role supports expense processing, month-end close activities, and audit requirements.
Key Responsibilities
Review, verify, and process non-PO invoices accurately and in a timely manner.
Audit expense receipts for accuracy, completeness, and proper documentation.
Process recurring monthly expenses, including subscriptions, utilities, and training costs.
Ensure expenses comply with company policies and approval guidelines.
Communicate with internal teams and vendors to resolve invoice or payment issues.
Accounting & Financial Controls
Code expenses to appropriate general ledger accounts, departments, cost centers, or projects.
Assist with month-end close activities, including accruals and expense analysis.
Obtain and review vendor statements prior to month-end to ensure all expenses are properly accrued.
Maintain accurate AP records and supporting documentation for audits.
Reporting & Compliance
Identify policy violations, duplicate charges, or potential discrepancies.
Prepare expense reports and summaries for management review.
Track expense trends and support internal and external audits.
Recommend and support process improvements to improve efficiency and accuracy.
Qualifications
Associate or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
3+ years of experience in Accounts Payable or expense processing.
Strong attention to detail, time management, and customer service skills.
Proficiency in Microsoft Excel and accounting or expense management systems.
