Administrator, Commercial Property Management (12-month contract) (Ottawa, ON)

You possess an innate ability to juggle anything that comes your way. You are smart, organized, and eager to support the property team at an enclosed shopping centre. You obsess over attention to detail and are known for your flexibility and resilience. Happy to work both independently, and as part of a team, you are naturally positive, diplomatic and professional in your communications with others.


You

Have a knack for fostering positive relationships with tenants
Are known for your attention to detail. You love to analyze & reconcile data
Are an independent self-starter with a strong work ethic
Thrive in a fast-paced environment with multiple interruptions and moving deadlines

You will

Act as the main point of contact for tenant inquiries and maintenance requests
Establish strong relationships with tenants and provide a proactive, exemplary level of service
Review, code and track accounts payables and prepare purchase orders
Be responsible for disbursement of tenant invoicing and related activities such as deposits, tracking payments and the collection of outstanding balances
Assist with financial statement variance reporting and rent roll review
Prepare welcome packages, tenant change documents, tenant notices, disburse tenant invoices and respond to inquiries
Collect tenant insurance certificates and ensure compliance to tenants’ leases
Assist with tenant move-ins and tenant move-outs and sending out the necessary correspondence
Collect and enter tenant sales reports and disburse percentage rent invoices
Liaise with third-party service contractors/trades, as required
Assist with preparation of annual operating and capital budgets preparation, as required
Work collaboratively with other team members in leasing, asset management, construction, accounting, and development, and all other stakeholders
Maintain utility tracking and other operational reporting, as required
Assist the property team in research and special projects
File and organize office documentation and perform data entry
Fulfill general reception duties (answer phones, greet guests, place supply orders, organize mail and courier packages)
Complete other miscellaneous duties, as assigned

You have

A minimum of 3 years’ experience as a Property Administrator with A/R and A/P experience
Excellent communication skills, both oral and written
Excellent organizational skills
Strong knowledge of MS Office and Excel
Experience with Yardi (an asset)

We have

Great, diverse, authentic people!
Unlimited career growth opportunities
Mentorship from the ‘best in the biz’
A Corporate Giving Strategy supporting community development
Annual salary reviews and performance bonuses
A 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program
An Educational Assistance Program
Dress for your day’ policy… and more!

Location: Carlingwood Shopping Centre - 2121 Carling Avenue, Ottawa, ON K2A 1H2


Salary range: $55,000 - $60,000 per annum, based on experience.


We work hard. We work smart. We work in teams. We challenge the status quo and have fun doing it. We believe in developing our people to maximize their potential. Conversations are candid, conflict is swiftly resolved and coaching is continuous.


Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities.


Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America. Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.


We are Growing Places.


Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.