Administrative / Personal Assistant (Fast-Paced, High-Performance Role)

We are seeking a highly detail-oriented, reliable, and execution-focused assistant to support a fast-paced, high-performing business. This is not a routine administrative role. You will be involved in real operations, managing multiple priorities, and ensuring tasks are completed accurately and on time. This role is best suited for someone who thrives in a structured yet dynamic environment and takes pride in delivering high-quality work.

Location: Markham, ON (Woodbine & 14th)

Job Type: Full-time, Permanent

● Monday - Friday (Occasional Weekends)

Wage: $18.00 - $23.00 hourly (based on experience and performance)

Performance-based year-end bonus
Pay growth is tied to your execution, reliability, and ability to take on more responsibility over time.
Key Responsibilities

Administrative & Operations

Prepare and organize client documents, reports, and marketing materials
Coordinate schedules, appointments, and task timelines
Maintain accurate records, databases, and internal systems
Assist with transaction-related paperwork and documentation
Perform basic bookkeeping tasks (expense tracking, receipts, simple reconciliation)
Marketing & Content Support

Create and publish content across platforms (Instagram, Facebook, YouTube, WeChat, Xiaohongshu)
Assist with content formatting, simple design (Canva), and short video editing (CapCut)
Support marketing execution and ensure timely posting
Communication & Coordination

Conduct follow-ups and gather feedback from relevant parties
Assist in drafting emails and internal/external communications
Coordinate with clients, vendors, and partners
Field Support (Occasional)

Handle light errands such as placing/removing signage or materials
Assist with basic setup and preparation tasks when required
What We’re Looking For

Extremely detail-oriented with a high standard for accuracy
Strong ability to multi-task and manage shifting priorities
Comfortable working in a fast-paced, deadline-driven environment
Reliable, responsive, and able to follow through independently
Strong organizational and time management skills
Proactive mindset — able to take initiative without constant supervision
Qualifications

Bilingual: English + Chinese (Mandarin or Cantonese)
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Familiar with social media platforms and content posting
Basic skills in Canva / CapCut (or similar tools) are an asset
Previous administrative, operations, or marketing experience preferred
Must have reliable transportation
Why Join Us?

Work directly with a high-performing professional in a fast-paced, high-expectation environment
Be part of real operations, not just routine administrative tasks
Learn how execution, speed, and attention to detail drive real business results
This is not a passive role — you will be expected to take ownership
You will handle multiple tasks, shifting priorities, and time-sensitive deadlines
Attention to detail is critical — small mistakes are not acceptable
You must be reliable, responsive, and able to follow through independently
In return, you will develop strong execution skills, discipline, and real-world experience
Build practical skills that directly impact your future earning potential
We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted.

Job Types: Part-time, Permanent

Pay: $18.00-$23.00 per hour

Application question(s):

What city are you located in?
Do you speak Mandarin or Cantonese?
Do you have experience using Canva / CapCut (or similar tools) ?
Do you have Real Estate administrative experience?
Do you have access to your own vehicle?
Work Location: In person