Administrative Operations Support Senior Coordinator - Temporary

Full job description
Location: Montreal, QC, Canada (Onsite)
Starting Salary: $26.36 to $28.46/hour (based on experience)
Branch: Strategic Procurement CRE
Category: Unionized (IAMAW – Clerical)
Job Type: Temporary (up to 12 months)


Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic Function:

Performs operational and/or administrative duties of a complex nature, using a variety of software applications. These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment
Tasks / Responsibilities:

Analyze, design, format and produce creative high quality documents, reports, etc.
Develop, prepare, and provide statistical reports
Prepare comparative analysis
Prepare monthly statistical summary of catering expenses
Maintain monthly record of invoices paid or outstanding
Prepare cost analysis and statistics
Plan, coordinate, and execute road shows, where travel may be required
Assist with product displays
Recommend and assist in implementing improved methods and procedures
Provide on-the-job training, direction, guidance and assistance to other employees in the department.
Maintain confidentiality at all times
Record and maintain operational records and/or endorsements
Comply with Company Policies, Collective Agreements and/or Government Regulations
Liaise with internal and external customers
Organize and prioritize workload to meet deadlines
Works with minimal or no supervision
First level troubleshooter of hardware/software
Assist with compilation of operating business plan
Monitor reports, investigate discrepancies and calculate accruals
Maintain ledgers
Audit invoices
Ensure flight crew meals and/or ground allowances are provided
Process and calculate pay adjustments/expenses
Compose, format and prepare correspondence
Maintain computerized meal costing system
Operate mainframe printers and related equipment
Prepare and distribute reports to meet production printing deadlines
Control and monitor printing system to maintain availability, serviceability and reliability
Monitor printers for quality control
Coordinate maintenance and up-keep of equipment problems
Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Your benefits

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
Training and development tools to help unlock your full potential.
Qualifications

Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
Education:

High School graduation
Skills / Knowledge:

Good interpersonal skills
Excellent communication skills both written and verbal, as well as formatting and proofreading skills
Intermediate knowledge of Microsoft Office applications
Proficiency in spelling, punctuation and grammar
Aptitude for accuracy and detail
Aptitude for math
Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Experience:

Minimum 3 years office experience
Specific Requirements:

Some positions require the ability to take minute
Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc
Some positions may require lifting and climbing.
Some positions may require shift work and/or work staggered starting and stopping times
Some positions may be exposed to weather conditions
Linguistic Requirements:

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion:

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted. Read more